Real Estate Administrative Assistant providing leadership and operational expertise at NAI Northern California. Responsibilities include support for brokerage activities and coordination of business initiatives.
About the role
- Executive Administrative Assistant supporting Federal government executives in a dynamic consulting firm. Managing administrative tasks and fostering relationships with key stakeholders.
Responsibilities
- Performing routine executive-level tasks to include but not limited to scheduling, drafting internal memos, creating briefing materials, coordinating Front Office daily operations meetings, notes, and after-meeting activities
- Taking creative direction and work independently and collaboratively in a fast-paced team environment
- Managing, maintaining, and de-conflicting Executive and Principal Director calendars
- Managing electronic action binders via MS Teams for Executives and Principal Directors
- Coordinating all meetings and conference calls to include scheduling with other attendees, scheduling conference rooms, and all external facing meetings
- Coordinating All Hands, Leadership meetings, agenda, and follow up actions
- Arranging travel for Executive and Principal Directors and other Front Office staff as assigned to include local, domestic, international, and invitational travel
- Ensuring appropriate routing, review, signature, clearance, and submission of all high-level documents for Executive Director and Principal Director signature
- Maintaining records (hardcopy and electronic) in accordance with Applicable Management Directives
- Performing ad-hoc administrative duties as requested by the federal staff
- Carry out our Commitments to Deliver, Grow, and Thrive
Requirements
- A Bachelor’s degree and 7 years of relevant professional experience (Master’s Degree and 5 years of experience may be substituted in lieu of 7 years of experience)
- Previous experience supporting federal Senior Executive Service Members
- Must be detail oriented with demonstrated experience in meeting coordinating, task tracking, calendar reconciliation, and travel preparation
- Must have experience generating reports and developing briefs.
- Possess the ability to foster external relationships with key stakeholders for meeting coordination.
- Ability to communicate effectively, both orally and in writing.
- Must have an active SECRET security clearance
- US Citizenship required
Benefits
- 401k matching (4%)
- PTO (3 weeks to start, 4 weeks (2-5 years) and 5 weeks (5 years+))
- health, dental, vision, short- and long-term disability
- FSA accounts
- 4 weeks of paid parental leave
- 11 paid holidays (including your birthday off)
- fitness & cell phone reimbursements
- monthly all hands update meetings
- annual in-person all hands team building day and evening out
- regular check-ins for professional growth goals
- semi-monthly one on one performance manager meetings
- a social team that coordinates monthly events
- use of technology like Slack to keep us connected and collaborative
- a company culture dedicated to a highly engaged team
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