Administrative Assistant supporting Nuclear Outage for WECTEC Staffing Services, assisting with access authorization and fitness for duty processes during outage in - processing.
About the role
- Administrative Specialist/Material Coordinator responsible for material requests and administrative support. Focusing on efficient communication and project management for infrastructure services.
Responsibilities
- Provide broad administrative support with limited supervision, including scheduling meetings, booking rooms, managing visitors, ordering food, presenting materials, and taking notes.
- Ensure effective communication flow using knowledge of organizational structure and processes.
- Prioritize multiple requests, troubleshoot issues, use technology confidently, and adapt to change.
- Serve as a point of contact for questions and vendor interactions; proactively manage manager calendars and resolve meeting conflicts.
- Maintain SharePoint/Teams sites, oversee office equipment, and support continuous improvement of processes and systems.
- Complete and track expense reports, resolve discrepancies, and report to budget owners.
- Contribute to projects independently, improving team efficiency and overcoming obstacles.
- Build strong relationships, communicate clearly for diverse audiences, and help resolve concerns.
- Understand team goals, make sound decisions, model high work standards, motivate others, and maintain productivity during change.
- Use IT tools effectively, coach others on systems/equipment, maintain records per company guidelines, and protect confidential information.
- Identify customer and coworker needs and respond appropriately, leveraging integrated business/functional systems.
- Enter and manage material, tool, and equipment requests through procurement systems and confirm delivery dates.
- Provide status updates, report delays, and communicate specification changes between suppliers and requestors.
- Handle surplus material disposition and coordinate repairs/returns for value‑added work orders.
- Track materials upon receipt and prepare requisitions for off-site or non‑maintenance needs.
- Organize materials for easy identification and job readiness.
- Input data into maintenance KPIs, use metrics to improve materials processes, and report vendor performance.
- Collaborate closely with procurement, coding, planning, scheduling, and work coordination teams to support seamless execution of the Global Management Work Process (GMWP).
Requirements
- A minimum of a High School Diploma/GED Equivalent.
- A minimum of 6 years of relevant experience.
- A minimum of 6 years of pipeline experience.
- Prior SAP experience.
- A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.
Benefits
- We invest in you. Diamond Infrastructure Solutions invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career.
- Vibrant network of Employee Resource Groups (ERGs) designed to foster inclusion and belonging. With ten ERGs spanning diverse interests and identities, there’s a group for everyone. Employees are encouraged to join and actively participate.
- Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
- Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you need...when you need it.
- Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial-goals.
- Employee stock purchase programs (availability varies depending on location).
- Student Debt Retirement Savings Match Program (U.S. only). Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees’ Savings Plan (401(k)), helping employees reach the Company match.
- Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs.
- Travel insurance is also available in certain countries/locations.
- Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.
- Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs.
- Competitive yearly vacation allowance.
- Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents).
- Paid time off to care for family members who are sick or injured.
- Paid time off to support volunteering and Employee Resource Group’s (ERG) participation.
- Wellbeing Portal for all Dow employees, our one-stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey.
- On-site fitness facilities to help stay healthy and active (availability varies depending on location).
- Employee discounts for online shopping, cinema tickets, gym memberships and more.
- Additionally, some of our locations might offer: Transportation allowance (availability varies depending on location)
- Meal subsidiaries/vouchers (availability varies depending on location)
- Carbon-neutral transportation incentives e.g. bike to work (availability varies depending on location)
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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