Administrative Assistant supporting Nuclear Outage for WECTEC Staffing Services, assisting with access authorization and fitness for duty processes during outage in - processing.
About the role
- Administrative Assistant responsible for day-to-day operations for the Americas region at Shiji. Ensuring compliance, managing documentation, and supporting various teams in a dynamic environment.
Responsibilities
- Support the day-to-day administrative and operational needs of the Americas region, helping ensure business activities run smoothly and efficiently.
- Assist with ensuring the company meets all applicable local, state, and federal legal, tax, and regulatory requirements by coordinating documentation, deadlines, and required filings with internal teams and external partners.
- Monitor, track, and help manage required business licenses, registrations, and permits to ensure continued compliance and uninterrupted operations.
- Receive, open, scan, distribute, and track incoming mail and packages.
- Provide ongoing administrative and operational support to the Executive team, People & Culture, and Finance, including coordination of company equipment, documentation, and follow-up on key operational items.
- Serve as a point of contact for internal stakeholders to help resolve cross-departmental administrative or operational issues and ensure timely follow-through.
- Maintain strong working relationships with vendors, suppliers, and service providers, assisting with coordination, documentation, and issue resolution as needed.
- Collect, organize, and analyze basic operational and administrative data to prepare simple reports, summaries, and trackers to support decision-making.
- Ensure compliance with local laws, regulations, and company policies.
- Represent the company in routine administrative meetings and communications with external partners, vendors, and service providers, as needed.
- Proactively identify opportunities to improve administrative processes, reduce inefficiencies, and strengthen operational consistency.
Requirements
- Proven experience in administrative, operations, or executive support roles in a fast-paced environment supporting multiple teams.
- Proficiency in Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook) with the ability to use these tools effectively for reporting, documentation, presentations, scheduling, and day-to-day operations.
- Excellent organizational and problem-solving skills with the ability to manage multiple tasks and competing deadlines in a fast-paced environment.
- High attention to detail and accuracy.
- Clear and professional written and verbal communication skills, with the ability to interact effectively with diverse employees, candidates, vendors, and leadership.
- Demonstrated ability to handle sensitive and confidential information with discretion and sound judgment.
- Proficiency with Microsoft Word, Excel, and Outlook, and comfort learning new systems and tools.
- Ability to learn quickly, apply new information, and work independently with minimal supervision.
- Willingness to work onsite in the Atlanta office a minimum of two days per week, with flexibility to be onsite more frequently as business needs require.
Benefits
- Health insurance
- Paid time off
- Flexible work arrangements
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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