Administrative Assistant supporting Nuclear Outage for WECTEC Staffing Services, assisting with access authorization and fitness for duty processes during outage in - processing.
About the role
- Office Manager responsible for maintaining daily operations of Berlin office for COLORS music platform. Managing administration tasks and supporting staff for efficient workplace.
Responsibilities
- Manage and oversee daily office and studio operations, including ensuring the office and studio (meeting rooms, kitchen, general workspaces) are tidy, well-organized, and prepared for meetings as well as productions.
- Prepare office for external guests to a high standard including welcoming guests.
- Support and coordinate office events, studio productions, and meetings.
- Process incoming and outgoing mail and deliveries.
- Handle receipts, invoices, and related documentation in accordance with company policies and compliance requirements.
- Onboard new employees with necessary equipment.
- Organize and maintain filing and archive systems (both physical and digital).
- Provide administrative support to staff, including scheduling meetings, booking travel, and preparing documents or reports.
- Act as the main point of contact for office-related queries from employees.
- Arrange catering, supplies, and logistics for team lunches, corporate gatherings, and special events.
- Manage the COLORS general calendar, including meeting room bookings and company events.
- Assist in preparing internal communications related to office updates, and events.
- Monitor and manage office and studio supplies, kitchen inventory, and other necessary items (coffee, snacks, stationery) within a given budget.
- Maintain office and studio supplies and equipment.
- Coordinate office and studio maintenance, keys and repairs, liaising with vendors, service providers, and landlords as needed.
- Ensure office equipment such as printers, computers are functioning properly and company equipment is properly tracked and maintained.
- Oversee relationships with our cleaner, ensuring the office is well-maintained.
- Ensure health and safety protocols are followed and manage compliance records.
Requirements
- Proven experience in office management or administrative roles.
- Hospitality background and familiarity with office health and safety regulations is a big plus.
- Strong communication skills in both English, and German are mandatory.
- High level of professionalism and discretion in handling confidential information.
- Excellent organizational and multitasking abilities, who has the ability to work independently and prioritize tasks effectively.
- Strong proficiency in G-Suite, Slack & Notion.
- Ability to manage budgets and negotiate with vendors.
- Positive attitude and the ability to handle challenges in a calm, solution-oriented manner.
- A person who brings their authentic self to work each day, allowing your unique personality and strengths to shine, fostering a positive and collaborative environment across teams.
- Has a strong interest & passion for music and is attuned to both the COLORS brand and wider landscape of music, culture, apparel, and lifestyle.
Benefits
- A high degree of responsibility, professional autonomy, and creative freedom of expression
- An inspirational and motivational working environment with opportunity to proactively shape a company and build a global brand
- Ongoing support from our People & Culture team, who coordinate key benefits and employee initiatives across Berlin, New York, and London.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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