Head of HR Technology Systems leading strategy and delivery of Vanguard’s HR platforms for workforce technology optimization. Driving efficiency and productivity through innovative technology solutions.
About the role
- HR Specialist supporting day-to-day HR operations in Naperville, Illinois while assisting with onboarding, benefits administration, and office coordination.
Responsibilities
- Assist with onboarding and offboarding processes, including paperwork, system setup, and orientation coordination
- Maintain employee records and support HRIS data accuracy
- Serve as a friendly first point of contact for employee questions and route issues as needed
- Help coordinate benefits administration and support open enrollment activities
- Support recruiting logistics such as interview scheduling and candidate communications
- Assist with HR programs including training, engagement initiatives, and performance review cycles
- Help ensure compliance by organizing HR documentation and supporting audits as needed
- Support day-to-day operations of the Naperville office, including supplies, vendors, daily mail and general office organization
- Help coordinate in-office schedules, meetings, and hybrid collaboration needs
- Assist with planning employee events, team meetings, and office gatherings
- Be a helpful, go-to resource for office-related questions and needs
Requirements
- 1–3 years of experience in an HR, office coordination, administrative, or people operations role
- Interest in building a career in Human Resources
- Strong organizational skills and attention to detail
- Clear, professional, and friendly communication skills
- Ability to handle confidential information responsibly
- Comfortable working in a fast-paced, growing environment
- Experience with Microsoft Office, Excel, Word, Outlook, and Teams
- Nice to Have (Not Required)
- Experience in a SaaS, tech, or high-growth environment
- Coursework or certification in HR (SHRM-CP, PHR, or in progress)
- Experience supporting a hybrid or in-office team
- Experience with BambooHR or a similar HRIS system
Benefits
- Full benefit package including medical, dental, vision, and 401k
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