Executive Assistant supporting Heads of Sales in FLS Service Business Line. Managing schedules, meetings, and travel for executives in Chennai or Jakarta.
About the role
- Personal Assistant supporting senior executives with administration, travel, and diary management in a creative event organization. Hybrid role based in London.
Responsibilities
- **Key Responsibilities:**
- Diary management for four executives, learning their different approaches and preferred scheduling.
- Travel:
- Researching, presenting, and booking travel itineraries as per brief.
- Arranging visas and understanding all requirements for any additional travel documentation.
- Booking taxis for travel and meetings.
- Administration of travel expenses, reconciliation of credit cards, raising POs and invoices, setting up new suppliers per Directors’ instructions. Booking couriers and occasionally managing outgoing post.
- Preparing Directors for meetings, including booking meeting rooms; arranging catering and refreshments; meeting and greeting external clients; preparing and collating copies of meeting materials, etc.
- General assistance to the wider team and Directors on an ad-hoc basis.
- Covering work during holiday/sick leave within the team and general assistance with overflow work during busy periods.
- Assist with ad-hoc projects and tasks.
Requirements
- **Knowledge, Skills & Behaviours:**
- Previous solid PA experience within a scaled business.
- Excellent organisational skills, with exceptional attention to detail.
- Excellent written and spoken communication skills.
- Experience with Outlook calendar is essential.
- Proficient user of Microsoft Word, Excel and PowerPoint.
- Professional and enthusiastic attitude; remaining friendly and respectful at all times.
- Ability to work autonomously; takes the initiative with a proactive approach; and can meet tight deadlines.
- Confident, punctual, and discrete.
Benefits
- 25 days’ holiday plus bank holidays
- End of year wellbeing shutdown (closed for the last week of the year)
- Celebration day off (e.g. birthday, Diwali, Eid, etc)
- Summer Hours in August (3pm finish on Fridays)
- Helping Our World (HOW) Days – one paid day per quarter to carry out charity work
- Pension Scheme
- Private Medical Insurance
- Health Cash Plan
- Wellbeing Library (MYNDUP)
- Mentoring Programme
- Subsidised Café
- Season Ticket Loan
- Cycle to Work Schemes
- Free on-site gym and shower facilities
- Free eyesight tests
- Free flu vaccination – offered on site once a year for all employees
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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