Administrative Assistant managing client communications and supporting administrative bases at Genesis Group. Involves reporting and system cadastres.
About the role
- Administrative Assistant supporting the Local Advisory Council’s office with clerical tasks and communication needs. Handling correspondence, scheduling, and maintaining office supplies in Chicago.
Responsibilities
- Provides administrative support to the assigned Local Advisory Council’s (LAC) office
- Performs general clerical duties, including typing, copying, faxing, and filing
- Greets visitors and maintain sign‐in sheets
- Opens, sorts, and distributes incoming correspondences, including faxes and emails
- Distributes flyers as needed
- Screens telephone calls and takes messages
- Schedules meetings and appointments for CAC/LAC President and Board Members
- Maintains an inventory of office equipment, materials and supplies
- Forwards equipment and supply needs from the CAC/LAC President to the CAC staff
- Verifies items received from the CAC and matches requisitions and invoices
- Composes, types, and proofreads correspondence to support the communication needs and daily work requirements of the LAC President and/or CAC management staff
- Types, proofreads, and edits reports, meeting minutes, memorandums and other documents
- Coordinates with CAC staff travel arrangements for LAC members
- Assists the LAC President in handling resident grievances
- Provides clerical support to the Building Blocks and Building Presidents
- Interacts with the police department, property managers, drug prevention agencies, and other organizations
- Organizes and maintains accurate file records of all documents
- Scans/faxes information as requested
- Distributes flyers and information to residents regarding services and upcoming events
- Participates in planning and coordination of special initiatives
- Aids residents as requested
- Submits activity reports to assigned CHA staff
- Occasionally requires working hours outside of CHA's established hours of 8:30am‐5pm, Monday‐Friday
- Other duties as assigned.
Requirements
- High School Diploma or GED
- 1‐2 years’ experience in general office responsibilities and procedures
- Working knowledge of Microsoft Word, Excel and PowerPoint
- Knowledge of modern office methods, procedures, and filing techniques.
- Ability to maintain a good working relationship with residents, CAC Board Members, and LAC Presidents.
Benefits
- This position is eligible for remote work once weekly following successful completion of probationary period.
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