Hybrid Administrative Assistant I

at CHA Consulting, Inc.

• Job title: Administrative Assistant I
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: $21 per hour
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Chicago, United States

About the role

• Administrative Assistant supporting the Local Advisory Council’s office with clerical tasks and communication needs. Handling correspondence, scheduling, and maintaining office supplies in Chicago.

Responsibilities

• Provides administrative support to the assigned Local Advisory Council’s (LAC) office
• Performs general clerical duties, including typing, copying, faxing, and filing
• Greets visitors and maintain sign‐in sheets
• Opens, sorts, and distributes incoming correspondences, including faxes and emails
• Distributes flyers as needed
• Screens telephone calls and takes messages
• Schedules meetings and appointments for CAC/LAC President and Board Members
• Maintains an inventory of office equipment, materials and supplies
• Forwards equipment and supply needs from the CAC/LAC President to the CAC staff
• Verifies items received from the CAC and matches requisitions and invoices
• Composes, types, and proofreads correspondence to support the communication needs and daily work requirements of the LAC President and/or CAC management staff
• Types, proofreads, and edits reports, meeting minutes, memorandums and other documents
• Coordinates with CAC staff travel arrangements for LAC members
• Assists the LAC President in handling resident grievances
• Provides clerical support to the Building Blocks and Building Presidents
• Interacts with the police department, property managers, drug prevention agencies, and other organizations
• Organizes and maintains accurate file records of all documents
• Scans/faxes information as requested
• Distributes flyers and information to residents regarding services and upcoming events
• Participates in planning and coordination of special initiatives
• Aids residents as requested
• Submits activity reports to assigned CHA staff
• Occasionally requires working hours outside of CHA's established hours of 8:30am‐5pm, Monday‐Friday
• Other duties as assigned.

Requirements

• High School Diploma or GED
• 1‐2 years’ experience in general office responsibilities and procedures
• Working knowledge of Microsoft Word, Excel and PowerPoint
• Knowledge of modern office methods, procedures, and filing techniques.
• Ability to maintain a good working relationship with residents, CAC Board Members, and LAC Presidents.

Benefits

• This position is eligible for remote work once weekly following successful completion of probationary period.