Hybrid Junior Project Manager – International Recruiting

at Careloop

• Job title: Junior Project Manager – International Recruiting
• Job type: Full Time
• Experience level: Junior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Berlin, Germany

About the role

• Junior Project Manager at Careloop assisting in international recruiting projects, team coordination, and client engagement. Responsible for managing project timelines and facilitating communication.

Responsibilities

• Project responsibility: You will assist in planning, managing and implementing larger projects in an international context and support clients from kick-off through delivery. You will take on first/smaller projects independently.
• Support in project coordination and implementation: You will learn who needs which information at what time to keep projects moving forward and proactively support the teams involved in managing processes (e.g., through communication and scheduling) to ensure smooth operations.
• Conducting status updates with clients and your team: You will help gather information and prepare project plans/reports and act as a supportive sparring partner for many questions and decisions. You will monitor deadlines and milestone achievement. Occasionally you will also attend client meetings on site.
• Teamwork: You will work closely and cross-functionally with colleagues from our International Recruiting team — we offer strong team cohesion and continuous support. During peak times you will also assist colleagues with project-related tasks.
• Active new client acquisition: By agreement, you will independently prepare and carry out acquisition activities (by phone, email, at events, etc.) as well as market and competitor analyses.

Requirements

• Completed degree in Business Administration, Economics, Humanities, or a similar relevant field, or a commercial/vocational training qualification
• Initial experience in project management through internships or working-student roles, preferably in relevant areas such as executive assistance, project management, client relations or key account management
• Telephone acquisition, experience in sales or customer service is an advantage
• You are reliable and structured with a hands-on mentality — new situations and plan changes do not unsettle you but motivate you to find (new) solutions
• You work independently, are highly organized, and can maintain an overview and prioritize across different tasks and during busy periods — in quieter phases you reflect on learnings and improve processes
• You communicate confidently with different stakeholders, do not shy away from direct client contact even when delivering bad news, and can assert your proposals and ideas with persuasiveness, negotiation skills and persistence
• You enjoy working with people, are a team player and open to feedback
• Fluent German (at least C1) in spoken and written form and a good level of English as the company language; additional languages are a plus
• Prior knowledge of Excel and PowerPoint (or Google Suite) is an advantage and a willingness to learn additional CRM tools
• Previous experience in international recruitment, immigration/residence law, client acquisition, as well as in the medical/healthcare sector or in a start-up environment, is a plus

Benefits

• Dynamic projects and rewarding challenges in a field with social relevance and future prospects
• A responsible and varied role
• Great colleagues — join our multicultural and open-minded team of highly motivated talent
• An office in the heart of Berlin
• Excellent onboarding with enough time to settle in and ask questions; a steep learning curve is guaranteed
• Flat hierarchies and short decision-making paths
• Possibility to work from home and flexible working hours
• Subsidy for an Urban Sports Club membership or the Deutschlandticket
• Team and networking events such as our BBQ Thursdays in summer and Tea Time & Learn in winter
• One Impact Day per year during which you can support a local initiative that matters to you
• Unlimited coffee, fruit, nuts, soft drinks and after-work beer included