Virtual Assistant supporting business owners and founders at Boutique COO, managing projects and providing administrative support with flexible hours.
About the role
- Provide clerical support to the Manager(s) of Health Services in a Manitoba health organization. Manage job postings, staff scheduling updates, and coordinate appointments.
Responsibilities
- Provide clerical support to the Manager(s) of Health Services
- Process job postings and related paperwork
- Maintain position control
- Register new hires in orientation sessions
- Maintain information and employee profiles in the ESP staff scheduling system
- Update day-to-day schedule changes in ESP and ShiftLink
- Run staffing reports as requested
- Adhere to timelines and deadlines for expense claim forms, time entry and payroll cutoffs
- Process data entry into the SAP Payroll System
- Follow up with sites to ensure timesheets are audited and inputted correctly
- Identify areas for improvement with timekeeping
- Coordinate appointment calendar for the Manager(s)
Requirements
- Complete Grade 12 education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- Experience with Microsoft Office, ESP and SAP is required.
- Minimum two years previous related experience, preferably in a health care setting.
- Typing 50-60 wpm, medical terminology (pass mark 75%) required.
- Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, Teams, and Outlook.
- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, beliefs and practices.
Benefits
- This term position may end earlier as outlined in your collective agreement.
- Accommodations are available upon request during the assessment and selection process.
- Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply.
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