Executive Assistant role at IMO Oberflächentechnik providing administrative support and office organization. Coordinating meetings, managing correspondence, and overseeing projects.
About the role
- Corporate Secretary and Governance Vice President at State Street managing board-related documentation and compliance. Requires extensive experience in the financial services industry and strong organizational skills.
Responsibilities
- Maintains full oversight and system of records of all board-related legal documentation
- Maintains Corporate Secretary documentation
- Keeps oversight of the controls owned by Corporate Secretary, including establishing proper documentation and control execution monitoring; acts as control owner where appropriate
- Owns Policy Management framework and governance owned by Corporate Secretary
- Partners with Legal on the Board related requests, and ensuring compliance of SSBI Boards with State Street’s internal governance standards as well as regulatory / legal board governance requirements (e.g. German corporate law, German Banking Act, new governance related guidelines issued by ECB, EBA, BaFin), i.e. through performing required gap analysis
- Coordinates and executes the Corporate Secretary processes related with signature/authorization processes and related documentation (powers of attorney, signing authorities), the KYC requests for the legal entity and conflicts of interest
- Supports the Board governance in partnership with the Head of SSBI Corporate Secretary
- Drafts, edits, and finalizes meeting minutes for the Supervisory Board and its Committees and Management Board
- Coordinate Governance related Audits; leads selected governance related projects or transformational initiatives
Requirements
- 10+ years of relevant practical experience, i.e. Corporate Secretary, Legal, Compliance, Risk, ideally with a financial services company operating in a regulated environment.
- In-depth knowledge of financial services industry, and related regulatory and corporate law governance requirements are desirable
- Several years of exposure to C-Level Senior Management
- Proficiency in MS Word, MS Excel, MS Power Point and MS Outlook
- Business fluency in English is required.
Benefits
- Permanent contract from day one
- Additional holidays (Birthday Day Off, 3rd and 5th year anniversary Day Off)
- Gold Medical Package for employees and their families (partner and children)
- Premium life insurance package and private pension plan
- Wide range of soft skills training, technical workshops, language classes and development programs
- Opportunities to volunteer your time to company-driven initiatives, employee networks or organizations of your choice
- Variety of well-being programs
- Additional benefits available depending on the seniority of the role
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