Executive Assistant supporting CEO and CFO in managing day - to - day activities for a tech company. Organized and proactive role coordinating communications, meetings, and travel arrangements.
About the role
- Executive Assistant to the CEO at QTGroup, managing strategy and operations. Contributing to the growth of a deep-tech ecosystem in quantum technology with global partnerships.
Responsibilities
- You’ll work side-by-side with the CEO across strategy, operations, and international partnerships.
- You’ll get a front-row seat to what it takes to scale a company and over time, you’ll take real ownership in driving that growth.
- You’ll manage complexity, shape communication, and help turn ideas into actions.
- You'll own the CEO’s mail/agenda: priorities, meetings, travel, and stakeholder communication across multiple countries.
- You'll prepare strategic briefings, follow up on decisions and make sure plans actually get executed.
- You'll organize and join key international meetings, events, and site visits - travel will be part of your adventure.
- You'll support and gradually co-lead projects that move the company forward. Bring structure, clarity, and a sense of calm to a fast-moving, high-growth environment.
Requirements
- Several years of professional experience (minimum of 3–5 years) in a relevant field
- Completed university degree, the field of study and level of qualification are flexible
- You're highly motivated to learn and grow quickly. You don’t want a routine, you want responsibility.
- You think ahead, stay organized, and thrive when trusted with sensitive information.
- You communicate clearly and confidently in German (C2+) and English (B2+).
- You're tech-savvy, hands-on, and unafraid to ask smart questions.
- You’re curious about how strategy, finance, and leadership really work in a scaling company.
Benefits
- A real-world MBA-like education in growth and leadership: learn directly from experienced founders and executives who built an international deep-tech group from scratch.
- Coaching & learning programs tailored to your personal development from communication to leadership and negotiation.
- A front-row seat in the quantum revolution: work with global partners and research institutions shaping the future.
- Flat hierarchies & real impact: your ideas and voice matter, whether you’ve been here a week or five years.
- Team culture: We’re a tight-knit crew that believes in humor, trust, and helping each other grow.
- Flexible hybrid setup (Vienna HQ + remote days).
- Competitive compensation with strong growth potential.
- Complimentary fruit, great Italian espresso, tea, and sweet snacks
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