Executive Assistant assisting consultants with project management and administrative support in a leadership advisory firm.
IS
Hybrid Executive Personal Assistant
Posted 2 hours ago
About the role
- Executive Personal Assistant providing administrative support for Chief Officer or Director at TfL. Engage in stakeholder management, correspondence, and event facilitation while upholding TfL’s Vision & Values.
Responsibilities
- Responsible for providing full and effective administrative and diary support for a Chief Officer or Director within a function
- Work collaboratively within the executive office structure and across other executive offices to ensure consistency and ongoing continuous improvement
- Support governance, advisory and non-operational resourcing activity within their Chief Officer area
- Accountable for providing PA support to a Chief Officer/Director, including daily workflow and diary management
- Support with further general administrative duties
- Responsible for collaborating with other Executive Offices for the development of best practice
- Facilitate internal & external stakeholder relationships to monitor business priorities/deadlines, ensuring role modelling of TfL’s Vision & Values
- Develop & co-ordinate an effective system for handling work, internally and across directorate areas
- Accountable for correspondence management (including VIP correspondence)
- Assess incoming emails and telephone calls and answer queries directed at the Chief Officer’s/Director’s office, ensuring key items are prioritised
- Facilitate internal events & external visits (including staff conferences, all staff meetings)
- Organise internal and external meetings, including facilitating all travel and accommodation requirements
- Support with the co-ordination of purchasing and procurement (including raising POs, liaising with vendors and Finance)
Requirements
- Extensive experience of providing PA support within a complex & political organisation, requiring high levels of communication with a range of internal/external senior stakeholders
- Excellent written and verbal communication skills
- Excellent organisation and time management skills
- Excellent problem-solving, critical thinking and prioritisation skills
- Excellent negotiation and influencing skills
- Proactive approach and ability to take initiative
- High attention to detail
- Ability to work effectively under pressure and with tight deadlines
- Ability to flex and adapt working style to suit the team and effectively manage changing priorities
- Ability to quickly build strong and effective working relationships with colleagues at all levels across the organisation and external stakeholders
- Ability to work independently and as part of a team
- Excellent Microsoft Office Suite skills
- Excellent knowledge of effective diary management and scheduling
- Excellent knowledge of procedural office practices
- Excellent awareness of key contacts internal and external to the respective office/directorate
- Excellent awareness of SharePoint creation and design
- Good knowledge of TfL management/administrative systems
Benefits
- Final salary pension scheme
- Free travel for you on the TfL network
- Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home or 75% reimbursement on a 28-day flexi ticket
- 30 days annual leave plus public and bank holidays
- Private healthcare discounted scheme (optional)
- Tax-efficient cycle-to-work programme
- Retail, health, leisure and travel offers
- Discounted Eurostar travel
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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