Corporate Secretary and Governance Vice President at State Street managing board - related documentation and compliance. Requires extensive experience in the financial services industry and strong organizational skills.
IG
Onsite Executive Assistant – Senior Executive Assistant
Posted 1 hour ago
About the role
- Executive Assistant role at IMO Oberflächentechnik providing administrative support and office organization. Coordinating meetings, managing correspondence, and overseeing projects.
Responsibilities
- Actively support and relieve management in organizational and administrative tasks, including planning, research, and day-to-day operational activities
- Efficiently organize the office and independently handle routine tasks
- Plan, organize and coordinate, as well as prepare and follow up on events, meetings and (digital) conferences, if applicable including minute taking
- Manage internal and external correspondence on behalf of management (by phone, digitally and in writing) and coordinate with service providers
- Operational duties such as project controlling, travel management, expense reporting and the preparation of decision papers
- Prepare and process contractual matters and other relevant documents
- Create and refine presentations and reports in German and English
- Monitor appointments and deadlines; follow up on resubmissions and reminders
- Contribute to the continuous improvement of internal processes
- Serve as the interface and point of contact between management and internal/external stakeholders
- Participate in strategic projects and independently lead special projects
Requirements
- University degree or equivalent qualification with additional training in business administration
- Solid professional experience in a comparable role, preferably in a manufacturing SME
- Subject-matter knowledge in office organization and in mapping and documenting processes
- Strong communication and organizational skills, with tact and assertiveness
- High level of resilience, flexibility, commitment and perseverance
- Agile, structured, reliable and conscientious working style
- High sense of responsibility, integrity and discretion
- Very confident user of MS Office
- Very good written and spoken English; additional foreign language is a plus
Benefits
- Ongoing training opportunities: Benefit from internal and external courses to further develop your skills
- Room for your ideas and personal development: You will have the opportunity to contribute ideas and actively shape your professional future
- Flat hierarchies and short decision-making paths: As a successful family-owned company, we value fast, transparent decisions
- Long-term partnership: Our corporate culture and values are geared toward long-term collaboration with you as a valued team member
- Company pension plan
- Bike leasing
- 30 days of vacation plus special leave for particular occasions
- Free charging facilities (electric vehicle charging stations)
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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