Executive Assistant managing office operations and coordinating international projects at Egon Zehnder. Collaborating with diverse teams and ensuring effective communication with clients and candidates.
About the role
- Executive Assistant providing administrative support to the Treaty Negotiations and Strategy Branch in Victoria. Working closely with executives and managing office operations.
Responsibilities
- Support the delivery of branch priorities by providing high quality, responsive and confidential secretarial, administrative and executive support.
- Work with stakeholders and providing sensitive support to Treaty Negotiations and Strategy executives.
- Provide logistical support for stakeholder meetings and team events.
- Assist in the day-to-day operations of the Branch including human resources, finance and budget processes.
Requirements
- A demonstrated ability to provide high quality, responsive and confidential secretarial, administrative and executive support.
- The ability to assess and prioritise incoming papers, emails and telephone enquiries and take follow up action by replying to and processing correspondence ensuring department requirements are met.
- A proficient writing ability with an eye for detail, including the ability to proof-read and perform quality assurance on all products prepared by the Branch.
- Proficiency in software and systems such as Adobe, FinCloud for processing invoices, SharePoint for the administration of the branch briefs/correspondence and VGP to assist with HR on-boarding and off-boarding processes for new staff.
- The ability to manage expectations and relationships across branches and liaise with senior management, branch heads, departmental staff, and other public and private sector agencies.
- A demonstrated ability to provide logistical support for stakeholder meetings and group or team events, including coordinating agendas and papers, venues and catering.
- The ability to assist in the day-to-day operations of the Branch including human resources, finance and budget processes to ensure that administrative requirements are met.
Benefits
- The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients.
- DPC has a COVID-19 Vaccination policy which strongly recommends all DPC employees be fully vaccinated.
- Employment of successful candidates will be subject to a National Police Check.
- DPC actively promotes diversity, inclusion and an equal opportunity workplace.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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