Assistant de direction for Groupe Associatif Handy’Up based in Besançon. Involves recruitment, administrative management, and support for services aiding persons with disabilities.
About the role
- Executive Assistant supporting investment professionals in the Public and Private Fixed Income business. Providing high-level administrative support and managing complex calendars in a hybrid work environment.
Responsibilities
- Full responsibility for managing complex calendars that include travel and the need to coordinate meetings with senior level executives and their assistants inside and outside of the company
- Provide a high level of daily support, always anticipating what the principal(s) will need in advance of meetings and phone calls, including pre-reading and meeting materials
- Handle all travel arrangements for domestic and international trips - book flights, expense vouchers, itineraries, and logistics
- Answers and screens telephone calls and takes detailed messages
- Returns calls and initiates conference calls
Requirements
- 7+ years of experience providing high-level administrative support to senior executives in a complex, fast-paced environment
- Proven ability to anticipate needs, exercise sound judgment, and take proactive initiative
- Excellent organizational, prioritization, and time-management skills
- Strong interpersonal and communication skills, with the ability to partner effectively at all levels of the organization
- Demonstrated ability to handle highly confidential and sensitive information with discretion
- Ability to work independently with minimal supervision while collaborating effectively as part of a team
- Highly adaptable and flexible, able to pivot quickly as priorities change
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Willingness to work overtime as needed
Benefits
- Medical, dental, vision, life insurance, disability insurance
- Paid Time Off (PTO), and leave of absences, such as parental and military leave
- 401(k) plan with company match (up to 4%)
- Company-funded pension plan
- Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs
- Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development
- Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs
- Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period), after one year of service
- Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance
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