Administrative Assistant providing essential administrative and clerical support to meet customer needs at Cayuse. Requires organization and communication skills in a professional office environment.
About the role
- Associate Administrative Coordinator supporting Neurodiagnostic Supply Center's administrative operations. Overseeing scheduling, budget management, and staff training in a hybrid role.
Responsibilities
- Assists with department's administrative staff including interviewing and selecting applicants, orientating and training staff on Medical Center policies and procedures, and conducting 90-day and annual performance reviews.
- Develops and establishes administrative work procedures, performance standards, and department policies.
- Mentors administrative staff and utilizes the disciplinary process when appropriate.
- Compiles information and statistical data into summaries, reports, and presentations.
- Coordinates reports and special projects for the department and provides follow-through with Medical Center departments as appropriate.
- Provides administrative support to director/chair.
- Provides administrative support for institutional committee meetings and other meetings of significance.
- Manages departmental budget.
- Tracks expenditures and performs other financial tasks.
- Assures availability and maintenance of departmental office equipment and supplies.
- Assists in selection, implementation, and integration of computer systems.
- Effectively and professionally communicates with Medical Center staff and external customers.
- Maintains departmental time and attendance records and employee files.
- Acts as liaison between employees and Payroll when necessary.
- Demonstrates responsibility for professional development.
Requirements
- Associate's degree and four years relevant experience (or, an equivalent combination of education and experience).
- Bachelor's degree with one year of relevant experience preferred.
- Supervisory experience preferred.
- Familiar with Medical Center policies, practices, and procedures
- Excellent oral and written communication skills
- Excellent computer skills including word processing, spreadsheet, and graphic software
- Ability to multitask, prioritize work independently and meet important deadlines
- Problem-solving and decision-making skills
- Goal-setting and long-range planning
- Excellent telephone etiquette
Benefits
- Paid Time Off programs
- Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
Job title
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