Administrative Coordinator supporting the Mortgage Division President and Senior Management team by managing administrative duties and coordinating regional projects.
About the role
- Part-Time Administrative Assistant at Maple Meadows and Lakepointe Villa supporting HR and Administrative operations in assisted living communities.
Responsibilities
- Support the HR process from start to finish—background checks, onboarding, orientations, and personnel files
- Enter and maintain employee data in Workday
- Assist with employee status changes, Leaves of Absence, and Workers’ Compensation documentation
- Help department leaders track and maintain mandatory training compliance
- Ensure company policies, procedures, and CAPLICO Core Values & Code of Conduct are upheld
- Assist with payroll-related duties
- Serve as the Payroll Representative when the Business Office Manager is away
- Greet visitors with a smile and direct them where they need to go
- Answer phones, take messages, and assist callers with general information
- Receive, sort, and distribute mail and coordinate shipping services (FedEx, UPS, etc.)
- Order and distribute weekly office supplies
- Jump in on clerical projects and special assignments as needed
Requirements
- High school diploma or equivalent required (Associate Degree in Business or related field preferred)
- Minimum of 2 years of experience in healthcare or business operations
Benefits
- Friendly, professional, and well-organized
- Calm under pressure and adaptable in a fast-paced environment
- Comfortable interacting with residents, families, staff, and visitors
- Tech-savvy with experience using computers, email, spreadsheets, and word processing software
- Able to exercise good judgment and maintain confidentiality
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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