Bilingual Legal Administrative Assistant at McCarthy Tétrault supporting legal teams in Montreal and other cities. Responsibilities include managing requests and document support in both English and French.
About the role
- Administrative Support Assistant managing calendars and administrative tasks for executives at Capital One. Supporting daily activities and promoting effective team collaboration in a fast-paced environment.
Responsibilities
- Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
- Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
- Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
- Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
- Prepare professional business communication documents including memos, letters, and emails
- Build and maintain good business relationships with executives and administrative staff across the organizations
- Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
- Promote a fun and team-oriented work environment
Requirements
- High School Diploma, GED or equivalent certification
- At least 2 years of Administrative experience
- At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
- Associates Degree (Preferred)
- At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment (Preferred)
- At least 3+ years of calendar management supporting multiple executives (Preferred)
- At least 1+ year of meeting and event planning experience (Preferred)
- Experience setting up video conference and Zoom/Skype technology for meeting user (Preferred)
- Experience planning ahead and managing time effectively (Preferred)
- Excellent written and verbal communications (Preferred)
- Excellent organizational skills (Preferred)
Benefits
- Health insurance
- 401(k) matching
- Paid time off
- Flexible working hours
- Professional development opportunities
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