Administrative Assistant supporting Nuclear Outage for WECTEC Staffing Services, assisting with access authorization and fitness for duty processes during outage in - processing.
About the role
- Office Manager & Executive Assistant ensuring operations of Singapore office while providing high-level support to the leadership team at BTS consulting firm.
Responsibilities
- Oversee day-to-day office operations to ensure a smooth and efficient working environment.
- Greet and host visitors with professionalism and warmth.
- Manage calls, mail, courier services, and general inquiries.
- Maintain and replenish office supplies, stationery, business cards, and pantry items.
- Ensure meeting rooms, office areas, and shared spaces are organized and maintained to high standards.
- Keep centralized tools up to date (e.g., email lists, birthdays, seating plans).
- Liaise with building management for maintenance, facilities, and safety matters.
- Coordinate logistics for meetings, office events, and team gatherings.
- Provide proactive administrative and scheduling support to the Deputy Head of Office and leadership team.
- Manage complex calendars, coordinate internal and external meetings, and anticipate scheduling needs.
- Manage travel arrangements, itineraries, and expense reimbursements for Deputy Head of Office.
- Handle confidential and sensitive information with discretion and professionalism.
- Serve as a liaison between the leadership team and internal/ external stakeholders.
- Anticipate executive needs, helping to streamline communication and workflow across teams.
- Partner with the People Experience team to onboard new hires (workspace setup, IT readiness, business cards, office orientation, etc.).
- Support team engagement initiatives and events to foster a positive and inclusive workplace.
Requirements
- Diploma or higher qualification.
- Minimum 3 - 5 years experience in office management and executive support, ideally within professional services or consulting.
- Exceptional organizational skills and attention to detail, with a proactive and solutions-oriented mindset.
- Strong interpersonal and communication skills at all levels.
- Tech-savvy and comfortable managing multiple priorities.
- High integrity and discretion in handling confidential matters.
- Strong customer service ethic and willing to jump into any role to support the efficient running of the Singapore office.
- Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
Benefits
- A unique opportunity at the intersection of strategy, learning, and logistics.
- Exposure to world-class clients and BTS teams across industries and regions.
- A dynamic, supportive work culture that values fun, collaboration, and responsibility, giving you the freedom to grow and make an impact.
- Competitive compensation and clear career growth opportunities within BTS.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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