Executive Assistant role at EMIL Group, a B2B SaaS company in Berlin. Supporting CEOs with organizational and operational tasks while ensuring smooth communication and management.
About the role
- Executive Assistant supporting a fast-paced entrepreneur in organizing business and personal responsibilities. Requires strong organizational skills and proactive support in a dynamic environment.
Responsibilities
- Own and optimize calendar management across multiple priorities
- Coordinate meetings, calls, and events with precision
- Act as a facilitator for time, communication, and priorities
- Organize inboxes, flag key items, and assist with responses (including drafting from dictation)
- Prepare agendas, notes, and follow-ups to ensure execution
- Track tasks, deadlines, and key initiatives across businesses
- Ensure follow-through from team members and partners
- Organize and manage ongoing and new projects
- Assist in launching new businesses and non-profits
- Create systems to improve efficiency and reduce chaos
- Plan and coordinate business and personal travel
- Run high-level errands (Bradenton, Sarasota, Anna Maria Island)
- Gift sourcing and coordination
- Schedule personal appointments and logistics
- Support organization of documents, finances, and tax preparation (with professionals)
Requirements
- Highly organized with strong attention to detail
- Proactive—anticipates needs before being asked
- Strong communicator (clear, concise, professional)
- High integrity and ability to handle confidential information
- Comfortable managing multiple moving pieces simultaneously
- Solutions-oriented and resourceful
- Tech-savvy (Google Workspace, task/project tools)
- Growth-minded and excited about increasing responsibility over time
Benefits
- Performance-based bonus: up to $5,000 annually
- Total compensation: $60,000 – $65,000+
- Opportunity for growth into operations and leadership roles with increased compensation
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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