Vendor Onboarding Coordinator responsible for onboarding and maintaining vendor profiles. Ensuring compliance and timely processing of vendor onboarding documentation.
About the role
- Onboarding Coordinator supporting onboarding and offboarding processes for Aecon Group. Contributing to the employee lifecycle and ensuring positive experiences in alignment with company values.
Responsibilities
- Gather and accurately enter all mandatory new hire documentation into the HRIS system for non-union craft employees.
- Ensure all required pre-employment testing is booked, monitored, and completed.
- Coordinate first‑day details, including site access, security credentials, and administrative requirements.
- Order and track all required IT equipment to ensure employees are fully equipped on their first day if required.
- Support Human Resources Coordinator in onboarding of staff positions as required.
- Collect all necessary paperwork associated with craft layoffs or reductions in force.
- Enter offboarding information into the HRIS system in a timely and accurate manner.
- Ensure the return of company assets, including IT equipment, and coordinate termination of IT access.
- Maintain and file administrative documents within employee personnel files.
- Promote and uphold Aecon’s Core Values within the HR team and across the organization.
- Perform a variety of clerical and administrative duties to support Human Resources and the Strategic Resource Management teams.
- Participate in special projects and complete additional duties as assigned.
Requirements
- Post‑secondary education in Human Resources, Business Administration, or a related field.
- 1–2 years of experience working in a Human Resources or Payroll environment.
- Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
- Strong analytical and mathematical skills, with demonstrated problem‑solving abilities.
- Experience with SAP is considered an asset.
- High degree of accuracy and attention to detail.
- Excellent organizational, interpersonal, and customer service skills.
Benefits
- Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
- Believe in helping you build your career through our Aecon University and Leadership Programs.
- Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs , and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
- Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.
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