Executive Assistant providing personal and business support to the founder of Web Spring. Involved in various organizational tasks and responsible for booking and planning.
About the role
- Executive Assistant providing high-level administrative support to the CEO of Shoes For Crews. Managing projects, correspondence, and travel arrangements for effective operations.
Responsibilities
- Reporting directly to the President & CEO, the Sr. Executive Assistant provides executive administrative support in a one-on-one working relationship
- The EA serves as the primary point of contact for internal and external customers on all matters pertaining to the office of the CEO
- The EA also serves as a liaison to the board of directors and senior management teams
- Manages projects of varying complexity from conception to completion
- Must be able to manage a wide variety of activities and confidential matters with discretion
- Provides high-level, proactive administrative support to the CEO, ensuring seamless operations and a professional, responsive experience for internal and external stakeholders worldwide
- Serves as a strategic partner to the CEO and executive leadership team, anticipating needs and managing priorities across global time zones
- Prepares and edits executive-level correspondence, board materials, presentations, and confidential reports with accuracy and discretion
- Coordinates complex domestic and international travel arrangements, including multi-leg itineraries, visas, accommodations, and detailed agendas for global meetings and events
- Compiles and organizes briefing materials and logistical documents for global travel and high-profile engagements
- Conducts research, synthesizes data, and prepares executive summaries and analytical reports to support informed decision-making
- Acts as a primary liaison between the executive office and internal departments, senior leaders, and external partners, fostering effective communication and collaboration
- Maintains the highest level of confidentiality, discretion, and professionalism in all interactions and communications
- Manages multiple priorities with exceptional organizational skills, ensuring timely and successful completion of projects
- Demonstrates strategic thinking, sound judgment, and an energetic, solutions-oriented approach in a fast-paced environment
- Oversees incoming correspondence and communications, ensuring priorities are identified and addressed efficiently
- Supports executive initiatives and special projects from concept to completion with meticulous attention to detail
- Executes additional duties and projects as assigned by the CEO, ensuring alignment with organizational goals
Requirements
- Minimum four to six (4-6) years progressive administrative support experience with a high-level executive
- Superior organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including Executive Team
- Accurate and professional written and verbal communication skills
- Strong decision-making capability
- Highly resourceful team-player, with the ability to be extremely effective independently
- Demonstrated ability to achieve high performance goals and meet deadlines
- Innovative and proactive work style
- Advanced proficiency with Microsoft Office Suite and social media platforms
- High school diploma required
- Bachelor's degree, a plus
Benefits
- Great Company Culture-Awarded one of the TOP companies to work for
- Competitive salary
- Generous Health Benefit Package (some at NO cost)
- Prepare for the future-401(k) (with 3% match)
- Paid vacation, holidays, and sick leave
- Hybrid and remote schedules
- Employee recognition platform
- Employee discounts (Including a FREE pair of shoes)
- Wellness program
- Robust onboarding program
- QUPID Committee
- Engagement Committee
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Executive Assistant supporting senior Marketing leaders in a fast - paced environment with a focus on effective calendar management and communication. Coordinating meetings, travel, and administrative processes.
Campus Secretary at Tadlock Elementary managing clerical services and office operations. Ensuring smooth administrative processes and providing support to school staff and students.
Campus Secretary ensuring efficient operation of school administrative office at Allen Elementary. Preparing correspondence, maintaining records, and supporting students, teachers, and parents.
Executive Assistant supporting SVP in Theatrical Development & Production at Warner Bros. Discovery. Provides administrative support while managing projects, communications, and office operations.
Executive Assistant managing schedules and communications for Glass Doctor team. Coordinating department meetings and maintaining office operations in a hybrid work environment.
Executive Assistant providing strategic administrative and operational support to C - suite leaders in a SaaS - driven organization. Anticipating needs and managing priorities across global teams.
Senior Executive Assistant coordinating administrative operations for Partners at E3 energy consulting. Managing complex schedules and travel logistics in a hybrid work environment.
Executive Assistant supporting the CEO in a health and nutrition company. Responsible for managing the CEO's calendar and facilitating organizational coordination.
Executive Assistant supporting the Managing Director at Salamander Middleburg, a luxury resort. Providing high - level administrative support and serving as a liaison between senior leadership and internal teams.