Hybrid Senior Executive Assistant

Posted 4 weeks ago

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About the role

  • Reporting directly to the President & CEO, the Sr. Executive Assistant provides executive administrative support in a one-on-one working relationship
  • The EA serves as the primary point of contact for internal and external customers on all matters pertaining to the office of the CEO
  • The EA also serves as a liaison to the board of directors and senior management teams
  • Manages projects of varying complexity from conception to completion
  • Must be able to manage a wide variety of activities and confidential matters with discretion
  • Provides high-level, proactive administrative support to the CEO, ensuring seamless operations and a professional, responsive experience for internal and external stakeholders worldwide
  • Serves as a strategic partner to the CEO and executive leadership team, anticipating needs and managing priorities across global time zones
  • Prepares and edits executive-level correspondence, board materials, presentations, and confidential reports with accuracy and discretion
  • Coordinates complex domestic and international travel arrangements, including multi-leg itineraries, visas, accommodations, and detailed agendas for global meetings and events
  • Compiles and organizes briefing materials and logistical documents for global travel and high-profile engagements
  • Conducts research, synthesizes data, and prepares executive summaries and analytical reports to support informed decision-making
  • Acts as a primary liaison between the executive office and internal departments, senior leaders, and external partners, fostering effective communication and collaboration
  • Maintains the highest level of confidentiality, discretion, and professionalism in all interactions and communications
  • Manages multiple priorities with exceptional organizational skills, ensuring timely and successful completion of projects
  • Demonstrates strategic thinking, sound judgment, and an energetic, solutions-oriented approach in a fast-paced environment
  • Oversees incoming correspondence and communications, ensuring priorities are identified and addressed efficiently
  • Supports executive initiatives and special projects from concept to completion with meticulous attention to detail
  • Executes additional duties and projects as assigned by the CEO, ensuring alignment with organizational goals

Requirements

  • Minimum four to six (4-6) years progressive administrative support experience with a high-level executive
  • Superior organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including Executive Team
  • Accurate and professional written and verbal communication skills
  • Strong decision-making capability
  • Highly resourceful team-player, with the ability to be extremely effective independently
  • Demonstrated ability to achieve high performance goals and meet deadlines
  • Innovative and proactive work style
  • Advanced proficiency with Microsoft Office Suite and social media platforms
  • High school diploma required
  • Bachelor's degree, a plus

Benefits

  • Great Company Culture-Awarded one of the TOP companies to work for
  • Competitive salary
  • Generous Health Benefit Package (some at NO cost)
  • Prepare for the future-401(k) (with 3% match)
  • Paid vacation, holidays, and sick leave
  • Hybrid and remote schedules
  • Employee recognition platform
  • Employee discounts (Including a FREE pair of shoes)
  • Wellness program
  • Robust onboarding program
  • QUPID Committee
  • Engagement Committee

Job title

Senior Executive Assistant

Job type

Experience level

Senior

Salary

Not specified

Degree requirement

High School Diploma

Location requirements

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