Executive Assistant supporting the COO for Insurance, Pensions & Investments at Lloyds Banking Group. Involved in managing the executive office and influencing operational decisions.
About the role
- Executive Assistant providing comprehensive support to the Executive Committee at XR, managing calendars, travel, and office logistics.
Responsibilities
- Maintain a daily calendar of meetings and events for a team of executives; Organize complex calendars and schedules; resolve any scheduling issues
- Arrange travel and accommodations for a team of executives
- Tracks and submits expense reports for a team of executives
- Screen incoming telephone calls; take and deliver accurate messages; respond to requesting by gathering and providing information and referring non-routine calls for the ELT to appropriate team members
- Help to coordinate in-office and offsite meetings
- Plan and arrange events including catering for in-office meetings
- Document meeting actions and follow-up accordingly
- Manage sensitive matters with a high level of confidentiality and discretion
- Assisting with everyday office tasks
- Other projects and duties as assigned
Requirements
- 5+ years’ experience as an Executive Assistant, preferably supporting the C-Suite as a team
- Strong writing skills, ability to compose complex executive level correspondence
- Ability to work in a fast-paced environment, while maintaining positive, team centric approach
- Strong interpersonal skills, ability to work in high-profile environment
- Excellent organization skills, ability to manage details accurately and multitask on a variety of assignments
- Ability to communicate effectively with all levels of the organization
- Ability to work flexible hours occasionally for events/catering
- Experience taking independent initiative and exercising good judgment and decision making, and maintain confidentiality
- Working knowledge of the Google Suite
- Good working knowledge of MS Teams
- Intermediate to expert knowledge of Microsoft Excel preferred
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Executive Assistant to Chief Operating Officer at Lloyds Banking Group, managing day - to - day operations and influencing team strategies in finance sector.
Executive Assistant providing high - level support including calendar management and client coordination at CrossCountry Mortgage. Handling communications and assisting with event planning for the team.
Executive Assistant providing high - level support such as calendar management and meeting coordination at CrossCountry Mortgage. Involves communication, scheduling, and project management.
Executive Assistant role at Ultraview, a video marketplace for IT products. Supporting management and coordinating projects in a vibrant startup environment.
Executive Assistant providing high - level administrative support for the Leadership Team at KFC. Managing calendars, travel arrangements, and departmental needs in a fast - paced environment.
Executive Assistant to CEO at Hello Lemon GmbH responsible for strategic support and project management. Engaging actively with the management in a dynamic international environment.
Personal Assistant supporting the CEO in a hybrid role at Neatmetric. Managing schedules, travel, and office tasks to ensure smooth operations.
Medical Secretary role providing clerical support to clinicians and managing patient interactions in a medical practice. Focused on efficient office operations and maintaining patient confidentiality.
MFA oder Sekretär/in für medizinische Aufgaben im Universitätsklinikum des Saarlandes. Zuständig für Patientenannahme, Terminvergabe und allgemeine Administration in Teilzeit.