Hybrid Executive Assistant

at Yum! Center for Global Franchise Excellence

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Plano, United States

About the role

• Executive Assistant providing high-level administrative support for the Leadership Team at KFC. Managing calendars, travel arrangements, and departmental needs in a fast-paced environment.

Responsibilities

• Manages and serves as the gatekeeper for all executive (L14+) calendar needs across multiple time zones and business unit partners, including global travel, global meetings, weekly meetings, and day-to-day meeting requests.
• Proactively anticipates the needs of executives and takes the initiative to perform tasks with little supervision and provide innovative ideas and solutions when needed.
• Routes or answers correspondence not requiring executives’ attention; analyzes situations and responds accordingly.
• Coordinates team building programs, manages department meetings, and drives culture initiatives.
• Supports onboarding logistics for new functional team members.
• Manage office supplies and order as needed or requested.
• Reviews and tracks expense reports and code and track invoices.
• Provides support for functional team members visiting from other markets internationally.
• Sets up new local and international vendors for cost center accounts in partnership with Accounts Payable.
• Supports and assists the Leadership Team (LT) with outside boards as required.
• Act as a trusted partner to the KFC US LT and other KFC US Executive Assistants.
• Creates all travel arrangements, including international and domestic flights and lodging.
• Obtains and oversees all visa documentation for travel in partnership with the immigration team.
• Coordinates international and domestic travel agendas and provides itineraries.
• Monitors and adheres to all international travel regulations when organizing travel.

Requirements

• Preferred: Bachelor’s degree
• 5+ years of administrative experience with extensive knowledge of general office practices
• General understanding of corporate collaboration and business acumen
• Experience working with Global business and managing International time zones
• Superior software skills including Microsoft Office products and the ability to compose, type, and proof a variety of letters, documents, and presentations with minimal supervision
• Solution-oriented mindset
• Flexibility, detail and results orientation, and strong follow-through skills
• Highly organized with the ability to perform multiple tasks and handle changing priorities successfully in a fast-paced environment
• High degree of integrity when dealing with confidential and sensitive information
• Ability to communicate effectively within all levels (both written and verbal) and excellent interpersonal and leadership skills
• High integrity and work ethic
• Excellent collaboration skills
• Preferred: Prior experience supporting executives