Administrative Specialist providing high - level operational support to the General Counsel at Labcorp in a hybrid role. Focused on managing schedules and legal department operations.
About the role
- Senior Administrative Assistant providing comprehensive administrative support to the Defence, Security & Justice Research Group. Managing a team of administrators and ensuring smooth operations across multiple areas.
Responsibilities
- Assist with diary management, including the arrangement and management of meeting invitations for the DSJ group and its senior leaders.
- Manage logistics for meetings: book rooms, ensure all details are in relevant diaries, ensure agendas are prepared, note-taking at meetings, follow-up on action points, and remind chairpersons of their roles.
- Organise on-site and off-site team meetings, including away days, and coordinate associated logistics such as booking venues and organising catering.
- Manage a small team of administrators across RAND Europe’s research groups.
- Provide day-to-day advice and support to other administrators.
- Act as the ‘go-to’ person in the absence of any of the team of administrators.
- Conduct effective 1-2-1’s and bi-annual reviews.
- Arrange and manage travel and itineraries for research team members, including booking transportation, flights, and accommodations, and compiling necessary documentation.
- Complete and manage expense forms for DSJ senior leadership team.
- Manage and oversee the scheduling and preparations related to the company's staff induction process and coordinate regular updates of team induction materials.
- Contribute to marketing budget management and manage team input for quarterly induction sessions.
- Ensure completion of team data protection requirements.
- Provide support to corporate initiatives (e.g. ISO team), managing meeting administration, preparing and following up on agendas and minutes.
- Cover reception duties when needed.
- Comply with all company policies and participate in ad hoc duties as required.
- Promote the use of standardised practices and processes, and foster a culture of continuous improvement and collaboration.
- Liaise with external visitors and clients, providing logistical support.
- Handle confidential and sensitive information with discretion.
Requirements
- Previous line management/team leader responsibilities.
- Experience in a dynamic administrative role supporting various organisational levels, with the ability to handle confidential information appropriately.
- Excellent communication skills, both written and verbal, with proficiency in Microsoft Office Suite, particularly Word, Outlook, PowerPoint, and Excel.
- Strong organisational skills, with the ability to prioritise and manage multiple tasks efficiently.
Benefits
- Pension - 8% Employer contribution;
- 33 days holiday allowance, including the Bank Holidays;
- Annual salary review;
- BUPA medical insurance;
- Generous company sick pay;
- Enhanced family friendly policies;
- Group income protection scheme;
- Group life assurance;
- Compassionate leave;
- Flexible working arrangements;
- Learning and development opportunities;
- Employee wellbeing training and support;
- Fresh fruit every day;
- Free on-site parking;
- Cycle to work scheme;
- Access to company bikes;
- Service awards.
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Office Manager ensuring smooth office operations and administrative support at Rud. Otto Meyer Technik in Hamburg. Organizing meetings, travel, and communication with internal and external parties.
Legal Administrative Assistant providing administrative and case support coordinating Examinations Under Oath at Allstate. Must reside in the greater Miami area with a focus on managing case records and scheduling.
Service Administrator handling administrative and scheduling tasks for the Service Department at OWL Services. Ensuring compliance and efficient coordination among technicians and dispatch.
Office Administrative Assistant at Kamatics providing support across Sales, Engineering, HR, and executive leadership. Managing front desk operations and ensuring smooth daily office functions.
Assist Personal Trust Administrators in preparing reports and managing client communications while ensuring organizational effectiveness within BancFirst.
Verwaltungsmitarbeiter providing administrative support and customer management for seminars. Engaging with clients and organizing training events in Düsseldorf, Germany.
Administrative Assistant providing administrative support to residence halls at University Housing and Dining. Managing front desk operations and engaging with students, parents, and professional staff.
Billing Specialist at Lewis Services managing customer invoices and ensuring billing accuracy. Collaborating with teams to resolve billing issues and improve operations.
Executive Administrative Assistant supporting President of RCG Mexico. Providing broad administrative support and coordinating office operations in Cancun.