Private Banking Loan Administrative Assistant providing customer service and support for loan operations at BancFirst in Oklahoma City. Liaising with high - profile customers and managing loan documentation.
About the role
- Senior Administrative Assistant providing comprehensive administrative support to the Defence, Security & Justice Research Group. Managing a team of administrators and ensuring smooth operations across multiple areas.
Responsibilities
- Assist with diary management, including the arrangement and management of meeting invitations for the DSJ group and its senior leaders.
- Manage logistics for meetings: book rooms, ensure all details are in relevant diaries, ensure agendas are prepared, note-taking at meetings, follow-up on action points, and remind chairpersons of their roles.
- Organise on-site and off-site team meetings, including away days, and coordinate associated logistics such as booking venues and organising catering.
- Manage a small team of administrators across RAND Europe’s research groups.
- Provide day-to-day advice and support to other administrators.
- Act as the ‘go-to’ person in the absence of any of the team of administrators.
- Conduct effective 1-2-1’s and bi-annual reviews.
- Arrange and manage travel and itineraries for research team members, including booking transportation, flights, and accommodations, and compiling necessary documentation.
- Complete and manage expense forms for DSJ senior leadership team.
- Manage and oversee the scheduling and preparations related to the company's staff induction process and coordinate regular updates of team induction materials.
- Contribute to marketing budget management and manage team input for quarterly induction sessions.
- Ensure completion of team data protection requirements.
- Provide support to corporate initiatives (e.g. ISO team), managing meeting administration, preparing and following up on agendas and minutes.
- Cover reception duties when needed.
- Comply with all company policies and participate in ad hoc duties as required.
- Promote the use of standardised practices and processes, and foster a culture of continuous improvement and collaboration.
- Liaise with external visitors and clients, providing logistical support.
- Handle confidential and sensitive information with discretion.
Requirements
- Previous line management/team leader responsibilities.
- Experience in a dynamic administrative role supporting various organisational levels, with the ability to handle confidential information appropriately.
- Excellent communication skills, both written and verbal, with proficiency in Microsoft Office Suite, particularly Word, Outlook, PowerPoint, and Excel.
- Strong organisational skills, with the ability to prioritise and manage multiple tasks efficiently.
Benefits
- Pension - 8% Employer contribution;
- 33 days holiday allowance, including the Bank Holidays;
- Annual salary review;
- BUPA medical insurance;
- Generous company sick pay;
- Enhanced family friendly policies;
- Group income protection scheme;
- Group life assurance;
- Compassionate leave;
- Flexible working arrangements;
- Learning and development opportunities;
- Employee wellbeing training and support;
- Fresh fruit every day;
- Free on-site parking;
- Cycle to work scheme;
- Access to company bikes;
- Service awards.
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Supports executive management with a wide range of administrative and general support duties. Requires high discretion and broad organizational knowledge.
On - site Administrative Assistant at AKAM aiding General Manager and staff in Midtown Manhattan. In charge of document processing, coordinating maintenance, and managing confidential requests.
Office Manager coordinating bookkeeping and office operations at ZAUBAR’s Berlin office. Supporting financial planning and collaborating with external consultants.
Administrative Assistant providing comprehensive administrative and clerical support to ensure efficient operation of the organization. Managing schedules, communications, and document handling while delivering excellent service.
Office Manager in Mannheim, coordinating office management and administrative tasks for clients and staff in a global service context.
Assistant Front Office Manager role at Seminaris, enhancing guest relationships and supervising team activities. Responsibilities include check - in, reservations coordination, and financial oversight.
Verwaltungsmitarbeiter in der größten Pflegeheimbetreiber Deutschlands, der Weiterbildungsmöglichkeiten und attraktive Sonderzahlungen bietet. Verantwortlich für Buchhaltung, Korrespondenz und Zusammenarbeit mit Behörden.
Administrative Coordinator handling office duties including filing and invoice processing at Nutrien. Ensuring efficient office administration with a focus on inventory and employee support.
Administrative Assistant providing support to employees and management at Shermco Industries. Responsible for data entry, report organization, and various administrative tasks.