Administrative Assistant providing administrative support to residence halls at University Housing and Dining. Managing front desk operations and engaging with students, parents, and professional staff.
About the role
- Executive Administrative Assistant supporting President of RCG Mexico. Providing broad administrative support and coordinating office operations in Cancun.
Responsibilities
- Provides broad administrative support to President of RCG Mexico; manages schedule and appointments, composes non-routine communication and general correspondence; generates reports or presentations; addresses general correspondence and communications; point of contact with external organizations and vendors
- Attends to phone and daily calendar for all meeting and, conferences, coordinates travel and makes all travel arrangements, prepares expense reports for executive; supports with file management.
- Coordinates attendance to conference and other events that may involve international travel and logistics
- Oversees daily operations of the office, ensuring a smooth and efficient work environment to include office supplies, equipment, and maintenance, coordinating with vendors, etc.
- Facilitates document management including preparing documents & gathering required signatures locally, organizing office files and tracking to completion.
- Organizes and schedules meetings, appointments, travel, and events for the team
- Manages travel calendar and prepares itineraries, makes all necessary arrangements for meetings
- Prepares expense reports, reviews invoices, and supports other executives in calendar management and travel scheduling as needed
- Addresses general inquiries from other executives or external vendors
- Maintains office policies and procedures, and ensures they are current to office needs
- Assists in preparation of presentations for meetings, compiles data, prepares material and reports for executives
- Research and review information for projects and report generation
Requirements
- Bachelor's degree preferred; experience may be combined with some college education
- Must have excellent grammar and communication skills in Spanish & English
- Minimum five to six years of experience performing broad administrative activities to support executives
- Strong interpersonal and organizational skills
- Strong common sense to handle strict confidentiality using discretion in dealing with issues of business & personal nature
- Experience in handling multiple tasks in a fast-paced environment as well as working effectively under pressure
- Experience in supporting leaders / executives
- Basic financial knowledge to perform responsibilities related to cost control to budget administration
- Strong proficiency in broad secretarial skills
- Strong organizational and administrative ability
- Strong knowledge of organization, policies & practices preferred
- Excellent verbal and written communication skills
- Strong interpersonal skills to interact with executives, peers and employees
- Proficiency in MS Office, Concur travel & expense reporting
Benefits
- competitive compensation and benefits package
- excellent career development opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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