Supports executive management with a wide range of administrative and general support duties. Requires high discretion and broad organizational knowledge.
About the role
- Sr. Administrative Assistant responsible for supporting multiple Vice Presidents in the US Commercial region. Managing complex calendars, travel coordination, and event planning duties.
Responsibilities
- Coordinate and manage complex calendars, schedule meetings, appointments, and conferences.
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Manage corporate card expenses and prepare accurate expense reports using Concur.
- Organize meetings via MS Teams, Webex, or Zoom and take minutes.
- Plan and execute team offsite meetings, events, and social gatherings.
- Use SAP to create vendor accounts and process purchase orders.
- Process and track invoices, resolve discrepancies, and maintain financial records.
Requirements
- Proven experience as a Sr. Administrative Assistant or in a similar role supporting senior leaders.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (MS Teams, Zoom, Webex).
- Experience using Concur and SAP systems.
- Bachelor’s degree or equivalent professional experience.
- Experience coordinating travel and managing expense reports for senior executives.
- Familiarity with event planning and vendor management.
- Team-oriented with strong interpersonal and collaboration skills.
- Willingness to travel occasionally as needed.
Benefits
- Health insurance
- 401(k) matching
- Paid time off
- Flexible working arrangements
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