Provide high level administrative and secretarial support to the Senior Managing Lawyer, Funds, Managing Lawyer, Corporate and Commercials, Senior Lawyers and the wider Legal team.
Extensive scheduling of meetings with inbox and diary management for the Senior Managing Lawyer, Funds and Managing Lawyer, Corporate and Commercials
First point of contact for a range of external and internal contracts
Work with PA team members within the group and other parts of the business; cover for other PA roles when required
Travel arrangements and expenses and invoice processing
Updating trackers accurately and timeously
Reviewing and comparing documents
Responsibility as legal engagement manager for onboarding of law firms and other vendor requirements
Responsibility for the legal work allocations rota
Providing assistance with key departmental projects
Creating, amending and updating reports and spreadsheets
Further tasks to ensure business needs are met
Requirements
Extensive experience of working as a Personal Assistant in a fast paced, dynamic environment
Strong, confident team player with excellent and effective communication skills and a willingness to collaborate
Excellent organisational and time management skills, with a proven ability to multitask and prioritise, to meet deadlines and follow-up on outstanding items independently
Willingness to adapt to Insight processes and ability to learn quickly
Ability to work under pressure and with conflicting priorities
Emotionally mature, able to remain calm, courteous and focussed whilst working under pressure, and respectful of the same needs of others
Proactive and flexible approach with ability to prioritise
Professional, reliable, honest and integrous
Strong systems skills to include Word, Excel and PowerPoint
Prior experience in financial services and/or a Legal environment is advantageous
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