About the role

  • Provide high level administrative and secretarial support to the Senior Managing Lawyer, Funds, Managing Lawyer, Corporate and Commercials, Senior Lawyers and the wider Legal team.
  • Extensive scheduling of meetings with inbox and diary management for the Senior Managing Lawyer, Funds and Managing Lawyer, Corporate and Commercials
  • First point of contact for a range of external and internal contracts
  • Work with PA team members within the group and other parts of the business; cover for other PA roles when required
  • Travel arrangements and expenses and invoice processing
  • Updating trackers accurately and timeously
  • Reviewing and comparing documents
  • Responsibility as legal engagement manager for onboarding of law firms and other vendor requirements
  • Responsibility for the legal work allocations rota
  • Providing assistance with key departmental projects
  • Creating, amending and updating reports and spreadsheets
  • Further tasks to ensure business needs are met

Requirements

  • Extensive experience of working as a Personal Assistant in a fast paced, dynamic environment
  • Strong, confident team player with excellent and effective communication skills and a willingness to collaborate
  • Excellent organisational and time management skills, with a proven ability to multitask and prioritise, to meet deadlines and follow-up on outstanding items independently
  • Willingness to adapt to Insight processes and ability to learn quickly
  • Ability to work under pressure and with conflicting priorities
  • Emotionally mature, able to remain calm, courteous and focussed whilst working under pressure, and respectful of the same needs of others
  • Proactive and flexible approach with ability to prioritise
  • Professional, reliable, honest and integrous
  • Strong systems skills to include Word, Excel and PowerPoint
  • Prior experience in financial services and/or a Legal environment is advantageous

Job title

Personal Assistant – 12m FTC

Job type

Experience level

Mid levelSenior

Salary

Not specified

Degree requirement

No Education Requirement

Location requirements

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