Executive Assistant managing CMO's calendar and travel arrangements at Maison Valentino. Collaborating with various stakeholders and ensuring effective communication to enhance productivity.
CG
Hybrid Executive Assistant – Talent
Posted 3 months ago
About the role
- Executive Assistant managing schedules and administrative tasks for Cirque du Soleil's Talent team. Contributing to special projects and ensuring smooth operations within the division.
Responsibilities
- Perform a variety of advanced administrative tasks independently;
- Manage the calendars of the Chief Revenue Officer and Chief Talent Officer;
- Organize and coordinate meeting logistics;
- Arrange business travel, expense reports and all travel logistics for the Chiefs and certain division directors;
- Draft communications, correspondence and various texts in French and English;
- Prepare minutes for certain meetings held by the Chief Revenue Officer and Chief Talent Officer;
- Prepare and monitor the Revenue and Talent budgets;
- Coordinate logistics for special professional and social occasions (conferences, forums, events, galas, etc.) that the Chiefs are required to attend;
- Provide administrative support to the Leadership team in the Talent and Revenue division;
- Contribute to various Talent and Revenue projects and programs;
- Coordinate the sending of invitations to different activities (employee premiers, celebrations, ...);
- Coordinate distribution of Ovation gifts;
- Liaise with the various departments and divisions across the Cirque.
Requirements
- Experience working with senior leadership;
- At least ten (10) years of relevant experience;
- Excellent knowledge of the Microsoft Office suite;
- Strong prioritization, organizational and teamwork skills;
- Acute sense of diplomacy, high discretion, professional maturity and judgment;
- Autonomy, rigor and tact;
- High availability, punctuality and ability to work under pressure;
- Excellent communication skills, particularly in drafting texts and preparing presentations;
- Experience in event organization and/or management considered an asset;
- Proven bilingualism (English and French, spoken and written).
Benefits
- An inclusive hybrid work model based on team experience and flexible hours
- Access to a private office on days you are at the Montreal Studio — a stimulating environment that will allow you to make the most of your creativity
- A culture focused on developing equitable practices and inclusive events
- Professional growth through high-quality projects to help advance your career
- A collective benefits package, RRSP plan and other perks that we will be happy to present to you
- Personalized support tailored to your professional ambitions: training program, regular check-ins, cross-team contribution.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Senior Executive Assistant providing high - level administrative support to the Executive Team at Insulet Corporation. Managing schedules, coordinating communications, and facilitating meetings in a hybrid work environment.
Senior Executive Assistant providing high - level support to the Executive Team at Insulet Corporation. Handling complex administrative tasks and coordinating logistics in a hybrid environment.
Executive Assistant managing calendars and travel logistics for senior leaders at Fresenius Medical Care. Coordinating Clinical Affairs events and providing secretarial support in a hybrid role.
Intern in AI systems development for automotive applications at BMW Group. Supporting design, implementation, and evaluation of advanced AI systems in an international team.
Personal Assistant managing diaries and travel for senior leaders at London Stansted Airport. Supporting administrative tasks and ensuring smooth operations in a fast - paced environment.
Part - time Personal Assistant providing support for a financial advisory business. Requires hybrid work with in - person meetings in Newlands, Cape Town.
Virtual Assistant connecting community members with наш specialist team at Incluso Services. Strengthening digital presence and supporting engagement for disability and NDIS participants.
Secretary providing administrative support to the New Airport Development Project team at Bureau Veritas. Responsible for correspondence management, meeting coordination, and records management.
Assistent der Geschäftsführung verantwortlich für administrative Aufgaben und Koordination der Geschäftsführung in Berlin. Unterstützung durch Kommunikation und Organisation in einem Hybrid - Arbeitsumfeld.