About the role

  • Perform a variety of advanced administrative tasks independently;
  • Manage the calendars of the Chief Revenue Officer and Chief Talent Officer;
  • Organize and coordinate meeting logistics;
  • Arrange business travel, expense reports and all travel logistics for the Chiefs and certain division directors;
  • Draft communications, correspondence and various texts in French and English;
  • Prepare minutes for certain meetings held by the Chief Revenue Officer and Chief Talent Officer;
  • Prepare and monitor the Revenue and Talent budgets;
  • Coordinate logistics for special professional and social occasions (conferences, forums, events, galas, etc.) that the Chiefs are required to attend;
  • Provide administrative support to the Leadership team in the Talent and Revenue division;
  • Contribute to various Talent and Revenue projects and programs;
  • Coordinate the sending of invitations to different activities (employee premiers, celebrations, ...);
  • Coordinate distribution of Ovation gifts;
  • Liaise with the various departments and divisions across the Cirque.

Requirements

  • Experience working with senior leadership;
  • At least ten (10) years of relevant experience;
  • Excellent knowledge of the Microsoft Office suite;
  • Strong prioritization, organizational and teamwork skills;
  • Acute sense of diplomacy, high discretion, professional maturity and judgment;
  • Autonomy, rigor and tact;
  • High availability, punctuality and ability to work under pressure;
  • Excellent communication skills, particularly in drafting texts and preparing presentations;
  • Experience in event organization and/or management considered an asset;
  • Proven bilingualism (English and French, spoken and written).

Benefits

  • An inclusive hybrid work model based on team experience and flexible hours
  • Access to a private office on days you are at the Montreal Studio — a stimulating environment that will allow you to make the most of your creativity
  • A culture focused on developing equitable practices and inclusive events
  • Professional growth through high-quality projects to help advance your career
  • A collective benefits package, RRSP plan and other perks that we will be happy to present to you
  • Personalized support tailored to your professional ambitions: training program, regular check-ins, cross-team contribution.

Job title

Executive Assistant – Talent

Job type

Experience level

SeniorLead

Salary

Not specified

Degree requirement

Bachelor's Degree

Location requirements

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