Executive Assistant assisting consultants with project management and administrative support in a leadership advisory firm.
CG
Hybrid Executive Assistant – Talent
Posted last month
About the role
- Executive Assistant managing schedules and administrative tasks for Cirque du Soleil's Talent team. Contributing to special projects and ensuring smooth operations within the division.
Responsibilities
- Perform a variety of advanced administrative tasks independently;
- Manage the calendars of the Chief Revenue Officer and Chief Talent Officer;
- Organize and coordinate meeting logistics;
- Arrange business travel, expense reports and all travel logistics for the Chiefs and certain division directors;
- Draft communications, correspondence and various texts in French and English;
- Prepare minutes for certain meetings held by the Chief Revenue Officer and Chief Talent Officer;
- Prepare and monitor the Revenue and Talent budgets;
- Coordinate logistics for special professional and social occasions (conferences, forums, events, galas, etc.) that the Chiefs are required to attend;
- Provide administrative support to the Leadership team in the Talent and Revenue division;
- Contribute to various Talent and Revenue projects and programs;
- Coordinate the sending of invitations to different activities (employee premiers, celebrations, ...);
- Coordinate distribution of Ovation gifts;
- Liaise with the various departments and divisions across the Cirque.
Requirements
- Experience working with senior leadership;
- At least ten (10) years of relevant experience;
- Excellent knowledge of the Microsoft Office suite;
- Strong prioritization, organizational and teamwork skills;
- Acute sense of diplomacy, high discretion, professional maturity and judgment;
- Autonomy, rigor and tact;
- High availability, punctuality and ability to work under pressure;
- Excellent communication skills, particularly in drafting texts and preparing presentations;
- Experience in event organization and/or management considered an asset;
- Proven bilingualism (English and French, spoken and written).
Benefits
- An inclusive hybrid work model based on team experience and flexible hours
- Access to a private office on days you are at the Montreal Studio — a stimulating environment that will allow you to make the most of your creativity
- A culture focused on developing equitable practices and inclusive events
- Professional growth through high-quality projects to help advance your career
- A collective benefits package, RRSP plan and other perks that we will be happy to present to you
- Personalized support tailored to your professional ambitions: training program, regular check-ins, cross-team contribution.
Job title
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