Providing secretarial services to a Medical Director(s), Psychiatrists and other associated multi-disciplinary staff.
Transcribing typing, or inputting a variety of correspondence, reports, assessments, patient histories, research proposals, workshop material, etc.
Providing telephone and reception duties including scheduling patient appointments, taking and relaying messages, greeting and directing visitors and patients, answering general inquiries.
Distributing referrals to the appropriate inpatient and outpatient treatment teams.
Controlling sample medication distributed to the residents, nurses and psychiatrists for patient use.
Assisting in research grants and the service of appropriate integration of clinical teaching programs.
Attending various meetings, taking, typing and distributing minutes.
Scheduling meetings and appointments.
Providing back-up secretarial services to other Mental Health Program secretaries.
Requirements
Two years previous related experience required, preferably in a mental health setting.
Complete high school education, Manitoba standards, required.
Successful completion of a recognized secretarial training program required.
Typing 50 wpm, Dictaphone and medical terminology (pass mark 75%) required.
Demonstrated proficiency in the use of Microsoft Office (Word, Access, Excel, PowerPoint and Outlook) required.
Must be able to independently maintain an office and demonstrate independent decision making and judgement pertaining to administrative tasks required.
Must be well organized and able to establish priorities to meet deadlines.
Excellent communication and interpersonal skills required.
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