Hybrid Executive Assistant

at Coda

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Amsterdam, Netherlands

About the role

• Executive Assistant providing high-level administrative support in a fast-paced environment at Coda. Coordinating schedules, meetings, and operations for senior leadership teams.

Responsibilities

• Manage complex calendars and schedule meetings across multiple time zones, ensuring alignment with business priorities
• Plan and coordinate international travel arrangements, itineraries, and accommodations for team members attending client meetings, conferences, and events
• Organize and execute board meetings, team meetings, offsites, and internal events, including agenda preparation and follow-ups
• Serve as the primary point of contact for scheduling requests, prioritizing meetings based on urgency and business needs
• Assist in preparing reports, presentations, and correspondence for leadership
• Track key deadlines, deliverables, and follow-ups to ensure timely execution of initiatives
• Liaise with internal and external stakeholders, including clients, vendors, and partners, to facilitate seamless communication
• Support administrative tasks, such as expense reporting, procurement requests, and document management.

Requirements

• 4+ years of experience as an executive assistant or in a similar administrative role supporting senior leaders
• Proven ability to manage multiple priorities in a fast-paced, dynamic environment.
• Strong organizational skills and attention to detail, with the ability to anticipate needs and take initiative
• Excellent communication and interpersonal skills, with the ability to work across teams and cultures
• A proactive, adaptable mindset and ability to handle sensitive information with discretion.
• Proficiency in Google Workspace and experience with collaboration tools such as Slack, Google Hangouts
• Ability to work independently while maintaining a strong sense of teamwork and collaboration
• Strong written and verbal communication skills in both English and Dutch.

Benefits

• 30 days of holiday, a great pension scheme, and one of the best relocation packages in Amsterdam
• Flexible working hours and an office overlooking the Amstel
• Budget for noise-cancelling headphones, travel to and from the office, opportunities to work-from-home and self-learning
• Free healthy breakfast, lunch, and snacks by our in-house chef
• Unlimited access to mental health support by certified psychologists via OpenUp
• Free Dutch classes to help out with daily life in the Netherlands
• Regular parties, celebrations, and other events.