Providing administrative support and reception services in a tax consulting firm located in Mülheim an der Ruhr. Managing office organization and communication while ensuring client satisfaction.
About the role
- Executive Assistant providing high-level administrative support in a fast-paced environment at Coda. Coordinating schedules, meetings, and operations for senior leadership teams.
Responsibilities
- Manage complex calendars and schedule meetings across multiple time zones, ensuring alignment with business priorities
- Plan and coordinate international travel arrangements, itineraries, and accommodations for team members attending client meetings, conferences, and events
- Organize and execute board meetings, team meetings, offsites, and internal events, including agenda preparation and follow-ups
- Serve as the primary point of contact for scheduling requests, prioritizing meetings based on urgency and business needs
- Assist in preparing reports, presentations, and correspondence for leadership
- Track key deadlines, deliverables, and follow-ups to ensure timely execution of initiatives
- Liaise with internal and external stakeholders, including clients, vendors, and partners, to facilitate seamless communication
- Support administrative tasks, such as expense reporting, procurement requests, and document management.
Requirements
- 4+ years of experience as an executive assistant or in a similar administrative role supporting senior leaders
- Proven ability to manage multiple priorities in a fast-paced, dynamic environment.
- Strong organizational skills and attention to detail, with the ability to anticipate needs and take initiative
- Excellent communication and interpersonal skills, with the ability to work across teams and cultures
- A proactive, adaptable mindset and ability to handle sensitive information with discretion.
- Proficiency in Google Workspace and experience with collaboration tools such as Slack, Google Hangouts
- Ability to work independently while maintaining a strong sense of teamwork and collaboration
- Strong written and verbal communication skills in both English and Dutch.
Benefits
- 30 days of holiday, a great pension scheme, and one of the best relocation packages in Amsterdam
- Flexible working hours and an office overlooking the Amstel
- Budget for noise-cancelling headphones, travel to and from the office, opportunities to work-from-home and self-learning
- Free healthy breakfast, lunch, and snacks by our in-house chef
- Unlimited access to mental health support by certified psychologists via OpenUp
- Free Dutch classes to help out with daily life in the Netherlands
- Regular parties, celebrations, and other events.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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