Manage complex calendars and schedule meetings across multiple time zones, ensuring alignment with business priorities
Plan and coordinate international travel arrangements, itineraries, and accommodations for team members attending client meetings, conferences, and events
Organize and execute board meetings, team meetings, offsites, and internal events, including agenda preparation and follow-ups
Serve as the primary point of contact for scheduling requests, prioritizing meetings based on urgency and business needs
Assist in preparing reports, presentations, and correspondence for leadership
Track key deadlines, deliverables, and follow-ups to ensure timely execution of initiatives
Liaise with internal and external stakeholders, including clients, vendors, and partners, to facilitate seamless communication
Support administrative tasks, such as expense reporting, procurement requests, and document management.
Requirements
4+ years of experience as an executive assistant or in a similar administrative role supporting senior leaders
Proven ability to manage multiple priorities in a fast-paced, dynamic environment.
Strong organizational skills and attention to detail, with the ability to anticipate needs and take initiative
Excellent communication and interpersonal skills, with the ability to work across teams and cultures
A proactive, adaptable mindset and ability to handle sensitive information with discretion.
Proficiency in Google Workspace and experience with collaboration tools such as Slack, Google Hangouts
Ability to work independently while maintaining a strong sense of teamwork and collaboration
Strong written and verbal communication skills in both English and Dutch.
Benefits
30 days of holiday, a great pension scheme, and one of the best relocation packages in Amsterdam
Flexible working hours and an office overlooking the Amstel
Budget for noise-cancelling headphones, travel to and from the office, opportunities to work-from-home and self-learning
Free healthy breakfast, lunch, and snacks by our in-house chef
Unlimited access to mental health support by certified psychologists via OpenUp
Free Dutch classes to help out with daily life in the Netherlands
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