Senior Executive Assistant creating leverage for the CEO at Interpolitan. Ensuring operational precision and alignment between CEO’s agenda and business outcomes.
About the role
- Executive Assistant providing administrative support to the VP of IMO Relationship Management at Prudential. Responsibilities include managing calendars, coordinating travel, and handling confidential information.
Responsibilities
- Administratively support the expanding IMO channel through: Coordinating calendar events, processing expenses, order supplies, and booking travel arrangements for the VP, IMO Relationship Management.
- Operate with authority in managing the VP’s calendar to determine who has appointment access and what meetings are prioritized.
- May need to review email inbox to identify deadlines and high priority matters.
- Participate in IMO Channel project teams and support IMO initiatives with administrative management.
- Assist with preparing meeting agendas and generate action items/takeaways.
- Coordinate calendar events, process expenses, order supplies, and book travel arrangements for the VP, Internal Sales.
- Responsible for generating, owning, and communicating Individual Retirement Strategies administrative reporting. This includes, but is not limited to: Organizational corporate card reporting, Business Compliance Review (BCR) rejection reporting, Sales leadership report outs/scorecards, Internal Sales channel hierarchy, Sales territory maps, Organizational charts, SOPs, etc.
- Assist with the Market Metrics Sales Force Satisfaction and Effectiveness annual survey process.
- Participate in organizational Records Management activities for Sales, and support our Records Administrators as needed.
- Be an expert in Travel & Entertainment and Gifts & Entertainment policies for Individual Retirement Strategies.
- Communicate sensitive information to executive leadership and/or external sources. The role may often handle confidential information.
- Backup support for our expense BCR team, promotional item invoicing process, and our Marketing Reimbursement process as needed.
- Assist in coordination of events and conferences with internal and external partners, as needed.
- Must be willing to travel to our Retirement Strategies sites and/or conferences to support on-site meetings and initiatives, as needed.
- Participate in cross-channel backup, cross-training, and ad-hoc project work.
Requirements
- Three or more years of experience in executive or administrative support
- Excellent technology skills, specifically with AI tools, Microsoft Word, Excel, Outlook, and PowerPoint.
- Professionalism and discretion in handling highly sensitive and confidential information
- Ability to make accurate and timely administrative decisions.
- Excellent organizational skills, attention to detail, strong proofreading capabilities, with excellent written and oral communication with executive leadership.
- Ability to develop relationships and operate in a team environment.
- Ability to simultaneously work independently and manage multiple priorities especially under tight time constraints.
Benefits
- Medical, dental, vision, life insurance, disability insurance
- Paid Time Off (PTO)
- 401(k) plan with company match (up to 4%)
- Company-funded pension plan
- Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.
- Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
- Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
- Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period), after one year of service.
- Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance.
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
Executive Assistant supporting SVP of Communications and Corporate Social Responsibility at DraftKings. Managing calendars, coordinating projects, and handling confidential information in a fast - paced environment.
Executive Assistant supporting C - suite executives at CDW, managing complex calendars and global travel. Preparing presentations and handling confidential information for leadership communications.
Assistant/Secrétaire Véhicules Neufs pour Stellantis à Nanterre. Gérer l'enregistrement et suivi des commandes de véhicules, ainsi que la relation client.
Executive Assistant providing administrative support to the Treaty Negotiations and Strategy Branch in Victoria. Working closely with executives and managing office operations.
Executive Assistant managing office operations and coordinating international projects at Egon Zehnder. Collaborating with diverse teams and ensuring effective communication with clients and candidates.
Assistant Company Secretary at Zurich responsible for company secretarial support and governance across UK boards. Engaging with stakeholders and managing statutory requirements for corporate governance in London and Swindon.
Healthcare Virtual Assistant improving patient communication and support for dermatology operations. Streamlining processes and ensuring efficient appointment scheduling in a hybrid work setting.
Virtual Assistant supporting the underwriting workflow at Wealth Nation, a life insurance agency. Balancing tasks between visionary and systems - oriented leaders while ensuring timely client interactions and insurance processes.
Business Management Assistant managing accounting tasks and supporting administrative operations in a growing outdoor startup. Ensuring processes run smoothly for team operations.