Senior Payroll Associate handling bi - weekly payroll and client inquiries within our People & Culture team. Collaborating closely with Payroll Services team to maintain accurate records and compliance.
About the role
- Payroll Analyst ensuring accurate payroll for North America employees at Spotify. Collaborating with HR and Finance for payroll data processing and compliance.
Responsibilities
- Ensure timely and accurate end-to-end payroll processing (semi-monthly and off-cycle) for North America
- Process daily equity transactions, including RSU vesting and NSO exercises, using E*Trade reporting
- Assist with monthly, quarterly, and annual payroll tax reconciliations and filings (federal, state, and local), including forms 941, 940, W-2, and T4
- Maintain and document standard operating procedures for payroll processes
- Validate payroll controls and escalate discrepancies or exceptions to management
- Collaborate with HR, Benefits, Finance, Engineering, and external vendors (e.g., third-party payroll providers)
- Provide excellent communication with employees and partners on payroll policies, deductions, and tax queries
- Audit benefit data integrations between Workday and vendor systems to ensure accuracy
- Review payroll results and reports to identify errors, anomalies, or exceptions
- Participate in special projects, user acceptance testing (UAT), and ad hoc analyses as needed
Requirements
- Minimum of 3+ years of relevant payroll experience
- Knowledgeable in payroll tax compliance and multi-state payroll processes
- Proficient in Workday and ADP SmartCompliance
- Strong analytical, problem-solving, and reconciliation skills
- Strong Excel skills (VLOOKUP, pivot tables, formulas)
- High integrity and ability to maintain confidentiality
- Proactive, adaptable, and hands-on with a strong work ethic and a “can-do” approach
- Diligent individual with a focus on automation and continual improvement
- Able to work independently and collaboratively within a team
- Bachelor’s degree in Business Administration, Accounting, or Finance
Benefits
- health insurance
- six month paid parental leave
- 401(k) retirement plan
- monthly meal allowance
- 23 paid days off
- 13 paid flexible holidays
- paid sick leave
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