Hybrid HR Administrator/Manager

at Invenda Group AG

• Job title: HR Administrator/Manager
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Novi Sad, Serbia

About the role

• HR Administrator / Manager coordinating HR processes across multiple countries for a technology company. Responsible for designing and executing HR operations in a structured, compliant, and organized manner.

Responsibilities

• Serve as the central coordination point for HR processes across all jurisdictions (RS, CH, EU, US, etc.)
• Coordinate with local payroll providers, accountants, and HR advisors
• Maintain and organize employment documentation, policies, employee files, HR trackers, and archives
• Oversee employment contracts, onboarding/offboarding, and role changes using existing templates
• Ensure accuracy and consistency of employee records across systems and countries
• Build and formalize HR processes (onboarding, offboarding, performance review calendar, HR checklists, etc.)
• Implement and maintain internal HR documentation, SOPs, and templates
• Track deadlines, expirations, and compliance-related HR obligations
• Improve internal communication flows and documentation quality
• Coordinate recruiting steps and candidate communication (job posts, screening coordination, interview scheduling, etc.)
• Organize onboarding plans and ensure newcomers receive the needed tools and documentation
• Support managers with performance review cycles, documentation, and follow-ups
• Coordinate with external HR/legal advisors on jurisdiction-specific topics
• Prepare HR summaries and materials for management and Board meetings
• Maintain confidentiality and protect sensitive information

Requirements

• Strong organizational, administrative, and communication skills
• Hands-on, structured, and process-oriented mindset
• HR background is a plus, but not mandatory if you have strong organizational skills and common sense
• Ability to work independently and “drive things to the finish line”
• High proficiency in English (written and spoken) - our internal working language. Proficiency in German is an advantage.
• Comfortable with basic office tools (Excel, Word, PowerPoint) and digital platforms (SharePoint, HR tools, etc.)
• Experience in a startup, scale-up, or multi-country environment is a plus

Benefits

• Competitive compensation based on qualifications and workload
• Flexibility, autonomy, and room to build modern HR foundations from scratch
• A key role in shaping HR in a growing international tech company
• Direct collaboration with management and international teams
• Professional environment where common sense, ownership, and humor are appreciated