Executive Assistant providing high - level administrative support for the Leadership Team at KFC. Managing calendars, travel arrangements, and departmental needs in a fast - paced environment.
About the role
- Executive Assistant providing personal and executive support to the CEO at Web Summit. Coordinating travel, communication, and scheduling while ensuring efficiency in day-to-day operations.
Responsibilities
- You’ll coordinate and provide solutions to our founder & CEO on their priorities, communication and travel needs.
- You will travel with the CEO and manage on-ground logistics while travelling, including meeting and greeting, taking meeting notes and completing follow-up actions.
- You’ll arrange complex and detailed travel arrangements, both international and domestic, preparing detailed travel itineraries for trips, arranging visas, and compiling information for travel and related meetings.
- You’ll support the management of the diary of our CEO, coordinating their busy schedule and ensuring maximum efficiency and effectiveness of their time.
- You’ll collate research and assistance for presentations, meetings and engagements, travelling ahead of schedule to ensure location arrangements are in place.
- You will support other C-level executives within the company as needed.
- You’ll assist with facilities management as needed.
- You’ll support communication and inboxes, highlighting urgent matters that need to be addressed, researching, prioritising, and following up on incoming issues.
- You’ll support the management of private/personal schedule and errands with complete confidentiality.
- You’ll assist with ad-hoc projects and requests as and when they arise.
Requirements
- You’ll have at least 2 years of experience as an executive assistant.
- You’re a problem solver with a positive attitude and a friendly, open, approachable personality.
- You’ve strong organisational skills, an ability to multitask and a high attention to detail.
- You’ve experience working under pressure and with tight deadlines.
- Ability to anticipate next steps/follow-through, conveying a sense of urgency when appropriate
- You’re open and available for last-minute international travel
- You know how to assess the needs of a C-level leader by understanding their criteria for prioritisation, knowing their valued stakeholders, mirroring their style of engagement and reacting to their changing requirements.
- You recognise that a CEO's most valued commodity is their time, and your goal is to support them using their time as efficiently as possible.
- You know the key players in the global tech industry through a personal interest in the sector.
- You’ve previously worked in a fast-paced, dynamic environment and enjoyed the experience of a rapidly growing organisation.
- When confronted with challenges, you can work on your own initiative with a problem-solving approach.
- You have excellent communication skills, both written and verbal, including the ability to present key information to groups.
- You can intercept and interpret key communications, prioritising those of the greatest importance.
- You’re an effective information facilitator, responding to key stakeholders' questions.
- You’re comfortable with self-direction, trustworthy, and have tact, diplomacy and a clear, courteous and professional manner when dealing with key contact points.
Benefits
- Hybrid-working model open to all employees.
- Fully subsidised healthcare, dental, employee assistance programme (EAP) and more.
- Pension contribution up to 6%(Irish based only)
- A dedicated in-house L&D department, with access to workshops, online learning and resources to help you excel in your career development.
- Company laptop, generous annual leave and flexible working arrangements.
- Our very own Tramway Team, which drives community and morale-boosting events for employees to participate in.
- Annual company get-togethers, charity days, and monthly wellbeing talks.
- Wellness subsidy issued to all employees of €1000 per year
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
Executive Assistant to CEO at Hello Lemon GmbH responsible for strategic support and project management. Engaging actively with the management in a dynamic international environment.
Personal Assistant supporting the CEO in a hybrid role at Neatmetric. Managing schedules, travel, and office tasks to ensure smooth operations.
Medical Secretary role providing clerical support to clinicians and managing patient interactions in a medical practice. Focused on efficient office operations and maintaining patient confidentiality.
MFA oder Sekretär/in für medizinische Aufgaben im Universitätsklinikum des Saarlandes. Zuständig für Patientenannahme, Terminvergabe und allgemeine Administration in Teilzeit.
Medical secretary preparing and editing medical reports and managing patient information at MVZ Pathologie Rhein - Sieg in Troisdorf, Germany. Collaborating with doctors and administrative support tasks.
Senior Assistant Company Secretary at Gold Fields overseeing Board governance and compliance. Ensuring high - quality entity management practices across the Group.
SAS Secretary IV providing secretarial support to the State's Attorney's staff in White River Junction, Vermont. Duties include correspondence preparation, data entry, and various clerical tasks for the office.
Experienced Executive Assistant supporting Coinbase's senior leadership and managing complex scheduling and operations. Proactive operator in a dynamic, high - growth tech environment.
Executive Assistant managing calendars and travel for North America Chronic Care Management Team. Handling reports, presentations, and supporting executive leadership at Coloplast.