Executive Assistant supporting SVP in Theatrical Development & Production at Warner Bros. Discovery. Provides administrative support while managing projects, communications, and office operations.
About the role
- Provide comprehensive administrative support to the CEO and senior executives at Innergex. Manage schedules, correspondence, and travel arrangements in a dynamic environment.
Responsibilities
- Provide high-level administrative support, including managing calendars, scheduling meetings, and organizing travel arrangements.
- Manage, filter, and respond to routine correspondence, questions from various stakeholders, and various requests from the CEO in collaboration with the Chief of Staff;
- Drafting business correspondence for the Chief Executive Officer;
- Manage and filter various requests and email inboxes;
- Handle the logistics of meetings and business trips, including reservations, schedules, necessary documents, and all other required arrangements;
- Provide proactive support in the preparation, drafting, verification, translation, and revision of documents and presentations;
- Follow up diligently with other employees on various files;
- Promote a professional image in all communications and interactions, both internally and externally;
- Plan and coordinate meetings, room reservations, and meals, as necessary;
- Prepare expense reports and timesheets;
- Coordinate and maintain files and electronic records, ensuring their accuracy and accessibility;
- Serve as a point of contact for internal and external stakeholders, maintaining professional and positive relationships;
- Perform any other tasks in support of the team.
Requirements
- College diploma in administration or any other equivalent discipline; a vocational diploma combined with extensive relevant experience will be considered equivalent;
- A minimum of 10 years of experience in high-level administrative support, ideally with senior executives in dynamic and confidential environments;
- Good priority management and strong organizational skills;
- Ability to work under pressure with tight deadlines;
- Diplomacy, resourcefulness, rigor, attention to detail, and a high degree of autonomy;
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously;
- Excellent oral and written communication skills;
- Ability to handle confidential and sensitive information with professionalism and discretion;
- Strong problem-solving and decision-making skills;
- Bilingualism (French and English, both spoken and written) is required to ensure ongoing collaboration with various stakeholders outside of Quebec;
- Spanish, written and spoken, an asset;
- Proficiency in Microsoft Office Suite, including Word, PowerPoint and Excel.
Benefits
- Competitive salary and annual bonus;
- Three weeks vacation to start and paid vacations during the holiday season;
- 100% Innergex-funded medical insurance from day one of employment, including primary care services through dialogue (or telemedicine) for permanent positions;
- Group retirement plans with employer participation;
- Electric vehicle (E-VIP) incentive program;
- Hybrid work model;
- Career development opportunities;
- Offices accessible by public transportation.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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