Hybrid Executive Assistant to the CEO

Posted 3 weeks ago

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About the role

  • Provide high-level administrative support, including managing calendars, scheduling meetings, and organizing travel arrangements.
  • Manage, filter, and respond to routine correspondence, questions from various stakeholders, and various requests from the CEO in collaboration with the Chief of Staff;
  • Drafting business correspondence for the Chief Executive Officer;
  • Manage and filter various requests and email inboxes;
  • Handle the logistics of meetings and business trips, including reservations, schedules, necessary documents, and all other required arrangements;
  • Provide proactive support in the preparation, drafting, verification, translation, and revision of documents and presentations;
  • Follow up diligently with other employees on various files;
  • Promote a professional image in all communications and interactions, both internally and externally;
  • Plan and coordinate meetings, room reservations, and meals, as necessary;
  • Prepare expense reports and timesheets;
  • Coordinate and maintain files and electronic records, ensuring their accuracy and accessibility;
  • Serve as a point of contact for internal and external stakeholders, maintaining professional and positive relationships;
  • Perform any other tasks in support of the team.

Requirements

  • College diploma in administration or any other equivalent discipline; a vocational diploma combined with extensive relevant experience will be considered equivalent;
  • A minimum of 10 years of experience in high-level administrative support, ideally with senior executives in dynamic and confidential environments;
  • Good priority management and strong organizational skills;
  • Ability to work under pressure with tight deadlines;
  • Diplomacy, resourcefulness, rigor, attention to detail, and a high degree of autonomy;
  • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously;
  • Excellent oral and written communication skills;
  • Ability to handle confidential and sensitive information with professionalism and discretion;
  • Strong problem-solving and decision-making skills;
  • Bilingualism (French and English, both spoken and written) is required to ensure ongoing collaboration with various stakeholders outside of Quebec;
  • Spanish, written and spoken, an asset;
  • Proficiency in Microsoft Office Suite, including Word, PowerPoint and Excel.

Benefits

  • Competitive salary and annual bonus;
  • Three weeks vacation to start and paid vacations during the holiday season;
  • 100% Innergex-funded medical insurance from day one of employment, including primary care services through dialogue (or telemedicine) for permanent positions;
  • Group retirement plans with employer participation;
  • Electric vehicle (E-VIP) incentive program;
  • Hybrid work model;
  • Career development opportunities;
  • Offices accessible by public transportation.

Job title

Executive Assistant to the CEO

Job type

Experience level

Lead

Salary

Not specified

Degree requirement

Associate's Degree

Location requirements

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