About the role

  • Provide comprehensive administrative assistance to the Executive Team, including managing calendars and scheduling meetings.
  • Manage and reconcile receipts in Concur.
  • Maintain organized shared folders of departmental reports.
  • Support executive participation in marquee events.
  • Assist with event logistics and communications.
  • Coordinate meeting invitations for companywide and newsroom initiatives.
  • Lead company on the office move and ensure the space is organized.
  • Oversee distribution of promotional merchandise for initiatives.
  • Serve as a point of contact for RTO and Hearst training programs.
  • Manage the newsroom workshop archive and ensure it is accessible.
  • Draft and distribute staff communications, announcements, and executive messages.
  • Assist with the creation of the events newsletter and manage attendee correspondence.
  • Report directly to the Publisher and act as a bridge between the executive suite and departmental teams.
  • Supervise the Newsroom Executive Assistant and support newsroom scheduling duties.

Requirements

  • 5+ years of executive support experience, preferably in media or a dynamic corporate environment.
  • Exceptional organizational, multitasking, and project management skills with strong attention to detail.
  • Strong written and verbal communication abilities; experience drafting professional messages for internal audiences.
  • Proficiency in Google Workspace, Microsoft Office Suite, and Concur expense management systems.
  • Proven discretion with sensitive information and professionalism in all communications.
  • Event coordination, office management, or staff operations experience is highly valued.
  • Collaborative spirit with the ability to anticipate needs and take initiative independently.

Benefits

  • Health insurance
  • Paid time off
  • Professional development

Job title

Executive Assistant

Job type

Experience level

Mid levelSenior

Salary

Not specified

Degree requirement

Bachelor's Degree

Location requirements

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