Executive Assistant managing calendars and travel for CEO and CTO in fast - paced startup. Focused on driving outcomes and conducting research with direct impact.
About the role
- Executive Assistant managing schedules and logistics for C-suite executives in an AI startup. Coordinating events and supporting leadership teams across global operations from SF headquarters.
Responsibilities
- Manage complex, shifting calendars for 2-3 executives, filtering requests, aligning with strategic priorities, and ensuring leadership focuses on high-leverage activities
- Maintain cross-functional continuity as the layer of stability that ensures seamless handoffs between leadership and teams
- Own the partnership experience: manage logistics and atmosphere for high-value customer and partner visits
- Coordinate global travel and distributed operations across Boston and San Francisco
- Lead SF office events and coordinate west coast regional meetings, client dinners, and conferences
- Source and manage vendor relationships (caterers, venues, A/V) while keeping events within budget
- Provide coverage and support for the CEO's EA; travel occasionally (3-5 times per year) for events
Requirements
- 7+ years supporting multiple executives in a high-tech and/or sales environment
- Ability to manage multiple stakeholders with different communication styles and priorities
- Strong business context awareness (understanding the "why" behind meetings, not just logistics)
- Event planning and vendor management experience
- Able to work in the SF office 3+ days per week
- Nice-to-have: Experience hosting external partners or clients in professional settings
- Expert proficiency in Google Workspace.
Benefits
- Access: Direct exposure to founders and commercial leadership; a vantage point into high-stakes decision-making.
- Compensation: Competitive base salary with equity in a unicorn-stage company.
- Health: We pay 100% of medical, dental, and vision premiums for you and your dependents.
- Financial: 401(k) matching up to 4% of base pay
- Time Off: Unlimited PTO plus company-wide “Refill” days.
- Environment: Catered lunches, free valet parking (SF), and a culture that values deep work.
Job title
Job type
Experience level
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Not specified
Degree requirement
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