Hybrid Executive Assistant, Retirement Strategies

at Prudential Financial

• Job title: Executive Assistant, Retirement Strategies
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $59,300 - $88,300 per year
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Minneapolis, United States

About the role

• Provide administrative support to Strategic Relationship Managers and VPs at Prudential. Coordinate meetings, travel, expenses, compliance submissions, and reporting.

Responsibilities

• Deliver high-level administrative support to VPs and Strategic Relationship Managers to help drive profitable growth
• Coordinate logistics for meetings and events (in person and virtual) including scheduling, coordinating meals, inviting attendees, booking conference rooms
• Schedule CE through QuestTrack system and send final report
• Ensure activities adhere to corporate Gift and Entertainment guidelines and submit data to STAR Compliance when necessary
• Submit BIOs and presentations for MRU approval
• Process T&E vouchers via iExpense and submit invoices to Accounts Payable and track through completion
• Arrange travel via online booking tool CWT
• Complete broker/dealer firm specific reporting requirements
• Order office supplies and promotional items

Requirements

• Excellent interpersonal communication skills with the ability to partner effectively and professionally with all levels in the organization
• Team player with the ability to work independently and prioritize work in a fast-paced environment
• Proficiency in Microsoft Office suite
• Strong organizational and time-management skills, attention to detail and the ability to stay abreast of rapidly changing information
• Ability and willingness to work with change and ambiguity
• Must exercise sound judgment, discretion, and always maintain a high level of confidentiality
• High School Diploma or GED equivalent required
• An associate’s or bachelor’s degree or minimum of 3 years in a related field is a plus
• Familiarity with Prudential enterprise systems and applications is a plus

Benefits

• Market competitive base salaries, with a yearly bonus potential at every level
• Medical, dental, vision, life insurance
• Disability insurance
• Paid Time Off (PTO)
• Parental and military leave
• 401(k) plan with company match (up to 4%)
• Company-funded pension plan
• Wellness Programs including up to $1,600 a year reimbursement for personal wellbeing items
• Work/Life Resources (parenting, housing, senior care, finances, pets, legal, education, mental health, career development)
• Education Benefit for college enrollment and accredited certificate programs
• Employee Stock Purchase Plan (purchase at 85% of lower of two prices after one year of service)
• Eligibility to participate in a discretionary annual incentive program