Personal Assistant providing administrative, organizational, and office management support in Madrid, Spain. Required to manage calendars, communications, and logistics for teams and managers.
About the role
- Executive Assistant managing global calendars and travel for Podean's executive team. Supporting multiple leaders in a fast-paced, remote work environment with strong organizational skills.
Responsibilities
- Provide day-to-day administrative support by managing complex global calendars, international travel, and cross-time-zone meeting coordination
- Act as a strategic partner and gatekeeper, ensuring executive time is focused on the most critical priorities
- Prepare agendas, presentations, briefing materials, and post-meeting follow-ups for internal and client-facing meetings
- Coordinate across departments and international offices to support executive and company initiatives
- Track key deliverables, ensuring timely follow-up and communication across regions
- Manage expense reports, invoices, and other operational logistics
- Plan and execute executive offsites, leadership summits, and company events - from scheduling to vendor coordination
- Maintain discretion and confidentiality at all times.
Requirements
- 3+ years of experience as an Executive Assistant supporting senior leaders in a marketing, creative, or agency environment
- Proven experience supporting multiple executives simultaneously and balancing competing priorities
- Strong global experience, with comfort managing across multiple time zones and cultural contexts
- Excellent organizational and communication skills, with a polished and professional approach
- High level of discretion and sound judgment when handling confidential or sensitive information
- Demonstrated event planning or project coordination experience
- Tech-savvy with proficiency in Google Workspace, Microsoft Office, and collaboration tools (e.g., Asana, Slack, Zoom)
- A proactive, solutions-oriented mindset with strong attention to detail and follow-through.
Benefits
- Competitive compensation aligned to experience and market benchmarks
- Remote-first flexibility - work from anywhere, with trust and autonomy
- Global collaboration - working with experts across regions and time zones
- Career growth and development - opportunities to evolve as we scale
- Positive-energy culture - grounded in respect, inclusion, and accountability
- Meaningful impact - helping some of the world’s most progressive brands grow
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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