Hybrid Executive Assistant

Posted 3 weeks ago

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About the role

  • Provide day-to-day administrative support by managing complex global calendars, international travel, and cross-time-zone meeting coordination
  • Act as a strategic partner and gatekeeper, ensuring executive time is focused on the most critical priorities
  • Prepare agendas, presentations, briefing materials, and post-meeting follow-ups for internal and client-facing meetings
  • Coordinate across departments and international offices to support executive and company initiatives
  • Track key deliverables, ensuring timely follow-up and communication across regions
  • Manage expense reports, invoices, and other operational logistics
  • Plan and execute executive offsites, leadership summits, and company events - from scheduling to vendor coordination
  • Maintain discretion and confidentiality at all times.

Requirements

  • 3+ years of experience as an Executive Assistant supporting senior leaders in a marketing, creative, or agency environment
  • Proven experience supporting multiple executives simultaneously and balancing competing priorities
  • Strong global experience, with comfort managing across multiple time zones and cultural contexts
  • Excellent organizational and communication skills, with a polished and professional approach
  • High level of discretion and sound judgment when handling confidential or sensitive information
  • Demonstrated event planning or project coordination experience
  • Tech-savvy with proficiency in Google Workspace, Microsoft Office, and collaboration tools (e.g., Asana, Slack, Zoom)
  • A proactive, solutions-oriented mindset with strong attention to detail and follow-through.

Benefits

  • Competitive compensation aligned to experience and market benchmarks
  • Remote-first flexibility - work from anywhere, with trust and autonomy
  • Global collaboration - working with experts across regions and time zones
  • Career growth and development - opportunities to evolve as we scale
  • Positive-energy culture - grounded in respect, inclusion, and accountability
  • Meaningful impact - helping some of the world’s most progressive brands grow

Job title

Executive Assistant

Job type

Experience level

Mid levelSenior

Salary

Not specified

Degree requirement

Bachelor's Degree

Location requirements

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