Manage Purchase Orders and Requisitions with external suppliers and vendors
Assists with statements of Work (SOW’s) and Contractor onboarding for leaders
Onboarding & Offboarding duties within the teams
Support travel scheduling, itinerary creation and any VISAs needed for international travel
Provide Communications Support as well as Policy and Procedure Administrative support
Requirements
5+ years administrative support experience in a corporate environment, supporting senior management level leaders (i.e. Senior Director or Vice President levels)
Associate’s degree or equivalent experience
Experience working with Global teams and Global Calendar management is critical
Intermediate skills in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint and Visio
Highly resourceful team-player, with the ability to plan and take action effectively and independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer/client service and response
Experience and knowledge with communication platform: Skype, Zoom, and Microsoft Teams
Preferred: Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Excellent interpersonal skills and the ability to build relationships with cross-cultural stakeholders, including Staff and external partners
Advanced level written and verbal communication skills
Demonstrated proactive approaches to problem-solving with sound decision-making capability
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
Forward-looking thinker, who actively seeks opportunities and proposes solutions
Ability to gain full working knowledge of the company’s structure, key personnel and organizational policies and procedures, as well as a functional knowledge of a professional services environment
SAP, Workday and web based (Concur) travel and expense reporting system knowledge.
Benefits
Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions.
Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.
Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents.
Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events.
Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare.
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