Providing administrative support and reception services in a tax consulting firm located in Mülheim an der Ruhr. Managing office organization and communication while ensuring client satisfaction.
About the role
- Executive Assistant providing administrative support to the VP & Chief Quality Officer and senior directors at Kimberly-Clark. Assist with scheduling, travel arrangements, and communication support in a fast-paced environment.
Responsibilities
- Maintain proactive calendar
- Management of Executive leaders
- Proactive email management
- Expense and Invoice Management
- Provide Recruitment Support
- Manage Purchase Orders and Requisitions with external suppliers and vendors
- Assists with statements of Work (SOW’s) and Contractor onboarding for leaders
- Onboarding & Offboarding duties within the teams
- Support travel scheduling, itinerary creation and any VISAs needed for international travel
- Provide Communications Support as well as Policy and Procedure Administrative support
Requirements
- 5+ years administrative support experience in a corporate environment, supporting senior management level leaders (i.e. Senior Director or Vice President levels)
- Associate’s degree or equivalent experience
- Experience working with Global teams and Global Calendar management is critical
- Intermediate skills in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint and Visio
- Highly resourceful team-player, with the ability to plan and take action effectively and independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer/client service and response
- Experience and knowledge with communication platform: Skype, Zoom, and Microsoft Teams
- Preferred: Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Excellent interpersonal skills and the ability to build relationships with cross-cultural stakeholders, including Staff and external partners
- Advanced level written and verbal communication skills
- Demonstrated proactive approaches to problem-solving with sound decision-making capability
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
- Forward-looking thinker, who actively seeks opportunities and proposes solutions
- Ability to gain full working knowledge of the company’s structure, key personnel and organizational policies and procedures, as well as a functional knowledge of a professional services environment
- SAP, Workday and web based (Concur) travel and expense reporting system knowledge.
Benefits
- Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions.
- Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.
- Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents.
- Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events.
- Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare.
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