Secretary/Assistant managing office administration at ETL Schömig Steuerberatungsgesellschaft in Würzburg. Responsible for back office operations, client communication, and administrative support.
About the role
- Respond to incoming reception calls as required
- Purchase products and services across Oceania sites, in accordance with company purchasing requirements
- Reconcile credit cards and liaise with accounts payable for cost center reallocations.
- Draft and circulate internal communication
- Receive and distribute deliveries
- Liaise with the Sample Room regarding shipping
- Schedule and diarise regional meetings
- Arrange all travel, team building activities, meeting room set-up (including tech), and catering needs
- Draft and circulate event communication internally and post-event social media (Viva Engage) company-wide posts.
- Prepare PowerPoint presentations and reports as requested
- Order IFF-branded merchandise for the site and Commercial team as requested
- Manage end-to-end annual staff and customer Christmas gifts
- Initiate vendor onboarding in collaboration with the offshore procurement team.
- Communicate updates and issues to all staff on site.
- Manage contractors, site induction, materials, and monitor activities, safety, and compliance.
Requirements
- Proven experience in executive support, office management, accounts payable, and event coordination
- Strong written and verbal communication skills
- Skilled in cross-functional collaboration and stakeholder engagement
- Demonstrated ability to handle sensitive information with discretion
- Proficient in Microsoft 360, Teams, SharePoint, SAP, and SAP Concur; quick to learn new systems
- Responsive and proactive with excellent time management and organisational skills
- Collaborative team player with attention to detail and accuracy.
Benefits
- Fantastic training platform and support provided to boost your career - 'IFF University' and more.
- Amazing leave benefits such as Paid Parental Leave, Wellness Leave and more.
- Hybrid ‘Work from Home’ options are available and can be discussed for most roles.
- An inclusive workplace culture focused on quality, customer service and environment.
- Free parking and canteen facilities on-site.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
CR
CristcotExecutive Assistant
Executive Assistant providing strategic administrative support to the CEO of Cristcot, a pharmaceutical company. Managing schedules, coordinating meetings, and supporting organizational scalability in a fast - paced environment.
SF
skillventory - A Leading Talent Research FirmSenior Executive Assistant
Provide sophisticated administrative support for the Digital Strategy & Solutions leader at Fidelity. Involves multitasking and interaction with business partners in a fast - paced environment.
CG
Cirque du Soleil Entertainment GroupExecutive Assistant – Talent
Executive Assistant managing schedules and administrative tasks for Cirque du Soleil's Talent team. Contributing to special projects and ensuring smooth operations within the division.
CO
Executive Assistant providing high - level administrative support in a fast - paced environment at Coda. Coordinating schedules, meetings, and operations for senior leadership teams.
HM
Health Careers ManitobaAdministrative Secretary
Administrative Secretary at Shared Health providing support to multidisciplinary teams and First Nations communities in Manitoba. Ensuring effective communication and record management across health services.
EC
Electric Coin Co.Executive Assistant
Executive Assistant providing administrative support to CEO at Electric Coin Co. in a flexible hybrid role with occasional in - person meetings in Denver, CO.
BH
Beth Israel Lahey HealthMedical Secretary
Medical Secretary providing essential clerical support at BILH Primary Care in Manchester. Responsible for high standards of customer service and managing various administrative tasks.
BH
Beth Israel Lahey HealthMedical Secretary
Medical Secretary providing essential administrative support in patient care at Beth Israel Lahey Health. Managing appointments, patient records, and communications in a busy medical office.
HM
Health Careers ManitobaSecretary 3 – Psychiatry – Adult Mental Health
Secretary providing administrative support to the Mental Health Program including secretarial services, scheduling, and communication tasks. Supporting a team of psychiatrists and multi - disciplinary staff in Winnipeg.