Hybrid Executive Assistant

at Experity

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $63,900 - $85,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Machesney Park, United States

About the role

• Executive Assistant providing high-level administrative support to CEO and executive team at Experity. Managing calendars, coordinating meetings, and handling confidential information while facilitating business operations.

Responsibilities

• Provide high-level administrative support to the CEO, President/COO, and additional members of the C-level Executive Leadership Team (ELT), including calendar management, travel coordination, expense reporting, and preparation of meeting materials and presentations.
• Anticipate and proactively identify business needs; conduct research, propose solutions, and assist in implementation as needed.
• Handle highly sensitive and confidential information with discretion, professionalism, and tact in all interactions with internal stakeholders, Board members, clients, and investors.
• Coordinate and manage all Board of Directors meetings, including quarterly board and monthly finance sessions: schedule logistics, prepare agendas, compile and distribute materials, take meeting minutes, and manage travel and hospitality.
• Serve as liaison with private equity partners, Board members, and investors, including coordinating with their executive assistants.
• Organize and execute internal and external meetings, including executive offsites, company-wide events, client presentations, and industry engagements.
• Manage vendors, venues, agendas, AV/production teams, and post-event follow-up.
• Work closely with all Executive Assistant team members to support and fill in for each other as needed.
• Maintain accurate and aligned executive and board calendars, ensuring coordination with strategic initiatives, business reviews, and investor meetings.
• Track and follow up on key deliverables and action items on behalf of the CEO and ELT, ensuring timely completion and communication.
• Draft correspondence and communications on behalf of the executives as appropriate.
• Monitor executives email to ensure that multiple boxes are kept current and flag email as necessary to expedite Executives ability to quick move through their email.
• Partner with other administrative and operational staff to ensure cross-functional coordination and support across departments.
• Support monthly executive onsite and offsite meetings: manage venue selection, logistics, agendas, meeting notes, and team engagement activities (e.g., dinners or team-building events).
• Greet and host visitors, ensuring a polished and professional experience that reflects the company's values and brand.
• Uphold a high standard of internal and external communication, professionalism, and service orientation in all interactions.
• Other duties as assigned in support of the CEO and business priorities.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Five years of experience supporting at the executive level.
• Five years of experience in a professional business setting.
• Proficient computer skills, including Microsoft Teams, Outlook, Word, Excel, and PowerPoint.
• Strong organizational and project management skills with the ability to multitask.
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
• Strong understanding of process improvement as it relates to business operations.

Benefits

• Comprehensive coverage starts first day of employment and includes Medical, Dental/Orthodontia, and Vision.
• Ownership - All Team Members are eligible for synthetic ownership in Experity upon one year of employment with real financial rewards when the company is successful!
• Employee Assistance Program - This robust program includes counseling, legal resolution, financial education, pet adoption assistance, identity theft and fraud resolution, and so much more.
• Flexibility – Experity is committed to helping team members face the demands of juggling work, family, and life-related issues by offering flexible work scheduling to manage your work-life balance.
• Paid Time Off (PTO) - Experity offers a generous PTO plan and increases with milestones to ensure our Team Members have time to recharge, relax, and spend time with loved ones.
• Career Development – Experity maintains a learning program foundation for the company that allows Team Members to explore their potential and achieve their career goals.
• Team Building – We bring our Team Members together when we can to strengthen the team, build relationships, and have fun! We even have a family company picnic and a holiday party.
• Total Compensation - Competitive pay, quarterly bonuses, and a 401(k) retirement plan with an employer match to help you save for your future and ensure that you can retire with financial security.