Hybrid Senior Executive Assistant – 3 Month FTC

at Newton Europe

• Job title: Senior Executive Assistant – 3 Month FTC
• Job type: Full Time
• Experience level: Senior
• Salary: £45,000 - £55,000 per year
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Kingston Bagpuize, United Kingdom

About the role

• Senior Executive Assistant providing dedicated support to COO during a 3-month sabbatical. Collaborating with executive leaders and managing complex tasks to ensure efficient operations.

Responsibilities

• Provide dedicated support to COO covering a sabbatical for 3 months.
• Working closely with wider Executive Support function and business leaders to provide effective support.
• Managing and maintaining the COO's complex diary and inbox.
• As an aligned representative of the COO share guidance to others on their views and preferences.
• Supporting the COO’s priorities, aligning with Newton objectives and business governance.
• Coordinating meetings and events including logistics and materials for internal and external stakeholders.
• Preparing and updating meeting notes, agenda, and PowerPoint presentations and admin of inbound and outbound documents.
• Attend meetings with the COO and ensuring actions are progressed and aligned to delivery.
• Working closely with senior external stakeholders such as investors, NEDS, and Chair.
• Building strong influential relationships across every area of the business at leadership level.
• Manage travel, expenses, timecards, and other regular admin activities.
• Attending company and team events such as Development and Review Days.

Requirements

• Multi years experience supporting senior leaders as an Executive/Personal Assistant.
• Advanced diary, travel, and inbox management for remote and office-based executives.
• Enjoys working as a team and shows strong cross-functional collaboration, influencing and relationship-building at all levels.
• Proactive and energetic, anticipating needs, and exercising sound judgment independently, whilst working at pace and with the right sense of urgency.
• Confident, calm, adaptable, and effective under pressure in demanding environments showing strong levels of personal resilience.
• An ability to really put yourself in your stakeholder(s) position to build a real partnership and care about their success displaying empathy whilst balancing all their needs.
• Highly organized, detail-oriented, and able to prioritise and multi-task.
• Excellent communication skills, both written and verbal.
• Strong technical proficiency across the M365 suite and with using AI.
• Discreet, deadline-driven, and consistently adds value to senior leadership.
• Demonstrate a positive, “can do” attitude and strong leadership mindset with a willingness to adapt your hours where needed to meet business demands.