Secretary Specialist at Florida Department of Children and Families performing routine clerical tasks and supporting case management functions. Handling inquiries, correspondence, and record maintenance.
About the role
- Executive Assistant supporting four global executives at Griffith Foods, enhancing operational efficiency and facilitating strategic initiatives. Involves high-level administrative support, travel logistics, and relationship management.
Responsibilities
- Providing High level administrative support to 4 global executives, including managing calendars, scheduling meetings, expense management, and coordinating arrangements; drafting and editing correspondence, presentations, and communications on behalf of the executives.
- Arranging comprehensive domestic & international travel logistics for executives, including flights, accommodations, ground transport, and detailed travel itineraries
- Act as the primary point of contact between executives and internal/external stakeholders, building and maintaining strong relationships with all stakeholders.
- Manage and organize sensitive information, documents, and data with a high degree of confidentiality.
- Serve as one of the primary points of contact for facility-related inquiries and office service requests.
- Manage inventory of office supplies and equipment; proactively order replenishments as needed.
- Assist in the development and execution of strategic initiatives by participating in strategic meetings, conducting research, preparing reports, and providing insights and follow up action items to support decision making.
- Assist in the planning and execution of key projects, ensuring that deadlines are met and goals are achieved.
Requirements
- At least 5 years of experience as an Executive Assistant supporting global executives or in a similar level support role.
- Global travel arrangement & meeting scheduling experience
- Strong technology proficiency with calendar management systems, travel platforms, and administrative tools, as well as proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- High degree of professionalism, discretion, and confidentiality.
- Ability to work onsite in Lombard, IL a minimum of 1-2 days per week, and additional days as business needs periodically require.
- Unrestricted US work authorization without the need for visa sponsorship, either now or in the future.
Benefits
- Medical, Rx, Dental, Vision
- Flexible Spending & Health Savings Accounts
- EAP
- Health Advocacy
- Financial Planning
- Parental Leave
- Care.com
- Adoption & Surrogacy Assistance
- Education Assistance/Tuition Reimbursement
- Safety Reimbursement
- Lifestyle Spending Account
- Group Life & AD&D
- Voluntary Life Insurance
- Short Term & Long Term Disability
- 401(k) Plan with Company Match
- ESOP
- PTO
- Holiday’s & Leaves
- Accident Insurance
- Critical Illness Insurance
- Hospital Indemnity
- Home & Auto Insurance
- Pet Insurance
- Identity Theft Protection
- Long Term Care + Life Insurance & Legal Assistance
Job title
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