About the role

  • Providing High level administrative support to 4 global executives, including managing calendars, scheduling meetings, expense management, and coordinating arrangements; drafting and editing correspondence, presentations, and communications on behalf of the executives.
  • Arranging comprehensive domestic & international travel logistics for executives, including flights, accommodations, ground transport, and detailed travel itineraries
  • Act as the primary point of contact between executives and internal/external stakeholders, building and maintaining strong relationships with all stakeholders.
  • Manage and organize sensitive information, documents, and data with a high degree of confidentiality.
  • Serve as one of the primary points of contact for facility-related inquiries and office service requests.
  • Manage inventory of office supplies and equipment; proactively order replenishments as needed.
  • Assist in the development and execution of strategic initiatives by participating in strategic meetings, conducting research, preparing reports, and providing insights and follow up action items to support decision making.
  • Assist in the planning and execution of key projects, ensuring that deadlines are met and goals are achieved.

Requirements

  • At least 5 years of experience as an Executive Assistant supporting global executives or in a similar level support role.
  • Global travel arrangement & meeting scheduling experience
  • Strong technology proficiency with calendar management systems, travel platforms, and administrative tools, as well as proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • High degree of professionalism, discretion, and confidentiality.
  • Ability to work onsite in Lombard, IL a minimum of 1-2 days per week, and additional days as business needs periodically require.
  • Unrestricted US work authorization without the need for visa sponsorship, either now or in the future.

Benefits

  • Medical, Rx, Dental, Vision
  • Flexible Spending & Health Savings Accounts
  • EAP
  • Health Advocacy
  • Financial Planning
  • Parental Leave
  • Care.com
  • Adoption & Surrogacy Assistance
  • Education Assistance/Tuition Reimbursement
  • Safety Reimbursement
  • Lifestyle Spending Account
  • Group Life & AD&D
  • Voluntary Life Insurance
  • Short Term & Long Term Disability
  • 401(k) Plan with Company Match
  • ESOP
  • PTO
  • Holiday’s & Leaves
  • Accident Insurance
  • Critical Illness Insurance
  • Hospital Indemnity
  • Home & Auto Insurance
  • Pet Insurance
  • Identity Theft Protection
  • Long Term Care + Life Insurance & Legal Assistance

Job title

Executive Assistant

Job type

Experience level

Mid levelSenior

Salary

$85,000 - $100,000 per year

Degree requirement

Bachelor's Degree

Location requirements

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