Unit Secretary responsible for nursing unit communication and office management tasks at PAM Health in Miamisburg, Ohio.
About the role
- Executive Assistant providing administrative support to Senior Vice President at Fresenius Kabi. Involves managing calendars, travel, and executive communication efficiently.
Responsibilities
- Maintains calendar, keeps track of deadlines, coordinates travel and on/off-site meeting arrangements, and processes expense reports in a timely manner.
- Perform clerical duties (photocopying, scanning, printing, collating, etc.) as needed in addition to maintaining files and organizing documents electronically.
- Fulfills requests for office supplies, processes business cards and stationery requests for the Commercial team.
- Manages vendor setup, develops purchase requisitions, and processes invoices ensuring robust information is captured in the system and in a timely manner.
- Responsible for the Medical Device Fleet Program.
- Set up new drivers, leases, and insurance coverage.
- Manage the order to return process of vehicles, obtain mileage reports, and keep driver information up to date.
- Coordinate accident repairs as well as routine maintenance.
- Assists with on-boarding of new employees and contractors which includes equipment requests, system access, training sign-up, and other on-boarding activities as needed.
- Conducts research, analyzes data, and prepares executive-level briefs, reports, and presentations.
- Drive execution of initiatives and special projects, coordinating across functions and stakeholders.
- Anticipate needs, identify challenges, and proactively address issues to ensure executive focus on high-impact initiatives.
- Provide back-up support to other commercial executive assistants as needed.
- Assumes other administrative responsibilities and projects as assigned by manager .
Requirements
- High school diploma required.
- Bachelor’s degree in business administration, communications, or related field a plus.
- Minimum three to five years of experience in executive support or similar roles supporting senior leadership.
- Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
- Proactive and resourceful problem-solver who anticipates issues before they arise.
- Flexible and adaptable, with a strong sense of ownership and accountability.
- Professional presence with the ability to represent the executive internally and externally.
- Exceptional written and verbal communication skills with the ability to craft concise executive briefs, presentations, and correspondence.
- Ability to anticipate needs, identify priorities, and provide recommendations that are aligned with organizational goals.
- Manage highly sensitive and confidential information with discretion, integrity, and professionalism.
- Apply sound judgment to balance competing priorities and make recommendations that serve the best interest of the executive and organization.
- Demonstrated ability to prioritize and execute tasks in a dynamic environment.
- Effective problem-solving skills and demonstrated use of sound judgement.
- Advanced proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration tools such as Teams or Zoom.
Benefits
- medical, dental and vision coverage
- life insurance
- disability
- 401K with company contribution
- wellness program
Job title
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