Hybrid Executive Assistant

Posted 3 weeks ago

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About the role

  • Manage complex calendars, travel arrangements, and meeting logistics for the CEO and CFO
  • Prepare executive-level communications, reports, and presentations
  • Handle confidential information with discretion and professionalism
  • Track and support internal finance projects (e.g., vendor transitions, audit prep, system upgrades)
  • Assist with documentation, timelines, and cross-functional follow-ups
  • Complete corporate forms, applications, and filings on behalf of the department
  • Help organize quarterly planning sessions and department-wide communications
  • Identify opportunities to streamline administrative workflows
  • Support adoption of finance tools and automation platforms (e.g., expense reporting, payroll/HRIS systems)
  • Maintain department files, SOPs, and shared resources

Requirements

  • 5–10 years of experience supporting senior executives, preferably in finance or operations
  • Extremely detail-oriented with exceptional organizational skills
  • Strong project coordination skills and comfort with cross-functional teams
  • Experience with HR onboarding/offboarding and employee data management
  • Exceptional written and verbal communication skills
  • High proficiency in Microsoft 365 (Outlook, Excel, Teams, PowerPoint)
  • Ability to work independently in a hybrid environment with global colleagues working in a remote-first environment.
  • Experience with finance or HR systems (e.g., NetSuite, Workday, BambooHR) an asset
  • Payroll processing experience (ADP, Paycom, Gusto, or similar) a plus
  • Notary Public certification an asset

Benefits

  • Hybrid workspace in Houston
  • Flexible hours with core availability aligned to Central Time
  • Competitive compensation and benefits package
  • Unlimited PTO
  • Inclusive, mission-driven team with a focus on operational excellence

Job title

Executive Assistant

Job type

Experience level

Mid levelSenior

Salary

Not specified

Degree requirement

Bachelor's Degree

Location requirements

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