About the role

Executive Assistant supporting the CEO and Chief of Staff in a leading AI Tech company. Responsible for managing schedules, communications, and travel logistics, with a hybrid work schedule in Mumbai.

Responsibilities

**Calendar Management** – Assist with complex scheduling for both the CEO and Chief of Staff, proactively anticipating needs and conflicts.
**Travel Coordination** – Arrange detailed travel itineraries, accommodations, and logistics (luxury travel experience is a plus).
**Expense & Administrative Support** – Handle expense tracking, reimbursements, and vendor coordination efficiently.
**Cross-Organizational Communication** – Serve as a trusted liaison across teams and external partners, maintaining professionalism and discretion.
**Right Hand to Leadership** – Act as the CEO’s on-site support during his trips to India and a remote right hand for both executives, ensuring day-to-day operations run smoothly.
**Lite Project Management** – Support and track small-scale or cross-functional initiatives across the CEO’s office and other departments as directed.
**Confidentiality & Flexibility** – Manage highly sensitive information and provide on-call coverage as needed across overlapping time zones.

A **master organizer** – Everything in your world has a system, and nothing slips through the cracks.
**Clear communicator** – You articulate messages with clarity and confidence, whether in meetings or over email.
**Detail-obsessed** – Typos, errors, and inconsistencies don’t stand a chance under your watch.
**Fast and flawless** – You move quickly while maintaining accuracy and precision.
**Tech-comfortable** – You embrace tools, automation, and efficiency-driven solutions.
**Calm under pressure** – You thrive in high-stakes, fast-changing environments.
**Multitasker with follow-through** – You juggle competing priorities seamlessly, staying ahead of deadlines and deliverables.
**Always on** – You bring a “whatever it takes” mindset and stay responsive across time zones when leadership needs support.
**High discretion** – You handle sensitive information with professionalism and judgment.
**What we’re looking for:**
Strong administrative foundation with proven experience supporting senior leadership.
Proactive problem-solving approach and ability to operate independently.
Intermediate technical terminology understanding and comfort with modern tools, especially AI.
Flexibility across IST and PST hours (24/7 mindset).
Based in **Mumbai, India,** with 3 days per week onsite.

This is a high-impact, high-visibility role supporting leadership at the core of an ambitious AI company.
You’ll gain firsthand exposure to strategy, operations, and execution while building a career foundation that blends precision, trust, and opportunity.
If you’re someone who thrives in motion, anticipates needs before they’re spoken, and finds satisfaction in keeping the engine running - we’d love to meet you.