Calendar Management: Scheduling appointments, meetings, and travel arrangements, ensuring optimal use of the executive’s time.
Travel Arrangements: Organizing and managing travel itineraries, including flights, accommodations, and transportation, with focus on productivity and efficiency.
Expense Management: Tracking and managing expenses, ensuring accuracy and adherence to company policies.
Communication Support: Assisting in coordination and management of communications — including emails, calls, and messages — to ensure timely stakeholder engagement.
Meeting Coordination: Preparing agendas, materials, logistics, taking minutes, and tracking action items; managing conference room set-up and food/beverages for in-person meetings.
Project Support: Assisting with planning, execution, and follow-up of projects and special assignments to meet deadlines.
Document Preparation: Drafting and editing documents, presentations, and reports with high accuracy and clarity.
Confidentiality: Maintaining discretion and confidentiality when handling sensitive information.
Serve as a strategic partner to Edelman leadership to empower executive focus and impact for the business.
Requirements
A Bachelor’s degree or equivalent work experience.
At least 7 years of administrative experience.
Excellent communication skills: Both written and verbal, enabling effective communication with internal and external stakeholders.
Attention to Detail and Professionalism: Consistently produces high-quality, polished work.
Brand-Conscious Communication: Represents the executive and company with care.
Resourcefulness and Initiative: Navigates challenges with creativity and persistence.
Anticipatory Mindset: Looks ahead to anticipate needs and potential roadblocks.
Strong organizational skills: Ability to manage multiple tasks and prioritize effectively.
Proficiency in office software: Including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
Time and project management: Ability to manage multiple tasks and meet deadlines.
Problem-solving skills: Ability to identify and resolve issues independently and efficiently.
Discretion and confidentiality: Maintaining confidentiality when handling sensitive information.
Sense of urgency: Operating with an appreciation for timeliness and prioritization.
Ability to work efficiently in a fast-paced environment: Prior experience working in a medium-to-large agency highly preferred.
Customer service orientated: Demonstrates a proactive, responsive, and solution-oriented approach.
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