Hybrid Personal Assistant – Founders

at AKT London

• Job title: Personal Assistant – Founders
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, London, United Kingdom

About the role

• Personal Assistant supporting the Founders of AKT, managing their business and personal schedules. Facilitating meetings, travel, events, and branding efforts in a creative environment.

Responsibilities

• As Personal Assistant to the Founders, you’ll play a leading role in supporting AKT’s dynamic duo — managing their business and personal commitments so they can perform at their best, on and off the stage.
• Reporting directly to the Founders, you’ll provide seamless executive and personal support, ensuring every detail of their day runs like a well-rehearsed production.
• From coordinating meetings and travel to managing events, styling, and brand appearances, you’ll bring order, energy, and discretion to a fast-paced, creative environment.
• Founder Support & Administration: Deliver seamless executive and personal assistance to the Founders, managing complex and frequently changing calendars, inboxes, and priorities across professional, creative, and personal domains.
• Meeting & Communication Management: Prepare meeting agendas, briefing notes, and presentation decks; take and distribute minutes; and ensure timely follow-up of agreed actions to keep all workstreams on track.
• Travel & Event Coordination: Orchestrate travel and event logistics for UK and international commitments — crafting detailed itineraries, coordinating schedules, and ensuring a flawless Founder experience from afar. This role focuses on expert coordination rather than travel; while you may occasionally travel within the UK, you will not be required to accompany the Founders internationally.
• Industry Engagement & Brand Representation: Liaise with PR, marketing, and creative teams to coordinate the Founders’ attendance and representation at events, panels, and collaborations, ensuring AKT is consistently represented with professionalism and flair.
• Styling, Image & Appearance Management: Coordinate stylists, hair, makeup, and grooming professionals; manage wardrobe logistics, fittings, and designer pulls; and maintain detailed inventories to support the Founders’ public and media appearances.
• Finance & Administration: Process expenses, invoices, and vendor payments; manage renewals and subscriptions; and maintain accurate personal and professional records with utmost confidentiality.
• Personal Life & Lifestyle Organisation: Manage day-to-day personal logistics, including household administration, family appointments, and lifestyle coordination, including beauty, wellness, and fitness appointments around key brand or event commitments.
• Cross-Functional Collaboration: Engage proactively with PR, Marketing, Brand, and Operations teams to support coordination of Founder deliverables linked to product launches and marketing campaigns.

Requirements

• Proven experience providing high-level executive or personal assistance in a fast-paced, entrepreneurial, or creative environment.
• Exceptionally organised with strong multitasking skills and the ability to manage changing priorities with calm and confidence.
• A proactive problem-solver who anticipates needs, finds solutions, and stays several steps ahead.
• Discreet and professional, with the utmost integrity when handling confidential or sensitive information.
• A strong communicator — articulate, approachable, and confident liaising with senior stakeholders, internal teams, and external partners.
• Tech-savvy with proficiency in Microsoft 365, Google Workspace, and productivity tools such as Asana, Slack, or Notion.
• Adaptable and flexible, comfortable working across business, brand, and personal matters.
• Highly detail-oriented with an eye for presentation, coordination, and brand alignment.
• Experience working within the beauty, fashion, entertainment, or lifestyle industries (desirable).
• Understanding of brand and public image management, including coordination with PR and creative teams (desirable).

Benefits

• Make a real impact on our next act by joining AKT at an exciting stage of growth, following our recent USA, Australia and New Zealand launches.
• Flexible working: work from home, at our Oxford Circus office, or in co-working spaces across the UK. We’ll reimburse you if you prefer a co-working space over working from home.
• Monthly team days in London to connect with the AKT ensemble.
• Be part of a collective of creatives where the arts underpin everything we do.
• A funny, kind, and inclusive work environment — we are banter, but we get sh*t done.
• Allowance for products to give you the confidence to step onto the stage and perform.
• Intervals encouraged: 36 days holiday, including bank holidays (Pro-rata for part-time roles)
• Pension contribution matching via salary sacrifice up to 5% of your salary.