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Hybrid Personal Assistant – Founders

at AKT London
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Posted 2 days ago

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About the role

  • As Personal Assistant to the Founders, you’ll play a leading role in supporting AKT’s dynamic duo — managing their business and personal commitments so they can perform at their best, on and off the stage.
  • Reporting directly to the Founders, you’ll provide seamless executive and personal support, ensuring every detail of their day runs like a well-rehearsed production.
  • From coordinating meetings and travel to managing events, styling, and brand appearances, you’ll bring order, energy, and discretion to a fast-paced, creative environment.
  • Founder Support & Administration: Deliver seamless executive and personal assistance to the Founders, managing complex and frequently changing calendars, inboxes, and priorities across professional, creative, and personal domains.
  • Meeting & Communication Management: Prepare meeting agendas, briefing notes, and presentation decks; take and distribute minutes; and ensure timely follow-up of agreed actions to keep all workstreams on track.
  • Travel & Event Coordination: Orchestrate travel and event logistics for UK and international commitments — crafting detailed itineraries, coordinating schedules, and ensuring a flawless Founder experience from afar. This role focuses on expert coordination rather than travel; while you may occasionally travel within the UK, you will not be required to accompany the Founders internationally.
  • Industry Engagement & Brand Representation: Liaise with PR, marketing, and creative teams to coordinate the Founders’ attendance and representation at events, panels, and collaborations, ensuring AKT is consistently represented with professionalism and flair.
  • Styling, Image & Appearance Management: Coordinate stylists, hair, makeup, and grooming professionals; manage wardrobe logistics, fittings, and designer pulls; and maintain detailed inventories to support the Founders’ public and media appearances.
  • Finance & Administration: Process expenses, invoices, and vendor payments; manage renewals and subscriptions; and maintain accurate personal and professional records with utmost confidentiality.
  • Personal Life & Lifestyle Organisation: Manage day-to-day personal logistics, including household administration, family appointments, and lifestyle coordination, including beauty, wellness, and fitness appointments around key brand or event commitments.
  • Cross-Functional Collaboration: Engage proactively with PR, Marketing, Brand, and Operations teams to support coordination of Founder deliverables linked to product launches and marketing campaigns.

Requirements

  • Proven experience providing high-level executive or personal assistance in a fast-paced, entrepreneurial, or creative environment.
  • Exceptionally organised with strong multitasking skills and the ability to manage changing priorities with calm and confidence.
  • A proactive problem-solver who anticipates needs, finds solutions, and stays several steps ahead.
  • Discreet and professional, with the utmost integrity when handling confidential or sensitive information.
  • A strong communicator — articulate, approachable, and confident liaising with senior stakeholders, internal teams, and external partners.
  • Tech-savvy with proficiency in Microsoft 365, Google Workspace, and productivity tools such as Asana, Slack, or Notion.
  • Adaptable and flexible, comfortable working across business, brand, and personal matters.
  • Highly detail-oriented with an eye for presentation, coordination, and brand alignment.
  • Experience working within the beauty, fashion, entertainment, or lifestyle industries (desirable).
  • Understanding of brand and public image management, including coordination with PR and creative teams (desirable).

Benefits

  • Make a real impact on our next act by joining AKT at an exciting stage of growth, following our recent USA, Australia and New Zealand launches.
  • Flexible working: work from home, at our Oxford Circus office, or in co-working spaces across the UK. We’ll reimburse you if you prefer a co-working space over working from home.
  • Monthly team days in London to connect with the AKT ensemble.
  • Be part of a collective of creatives where the arts underpin everything we do.
  • A funny, kind, and inclusive work environment — we are banter, but we get sh*t done.
  • Allowance for products to give you the confidence to step onto the stage and perform.
  • Intervals encouraged: 36 days holiday, including bank holidays (Pro-rata for part-time roles)
  • Pension contribution matching via salary sacrifice up to 5% of your salary.

Job title

Personal Assistant – Founders

Job type

Full Time

Experience level

Mid levelSenior

Salary

Not specified

Degree requirement

No Education Requirement

Location requirements

HybridLondonUnited Kingdom

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