Executive Assistant to the CEO at QTGroup, managing strategy and operations. Contributing to the growth of a deep - tech ecosystem in quantum technology with global partnerships.
About the role
- Personal Assistant supporting the Founders of AKT, managing their business and personal schedules. Facilitating meetings, travel, events, and branding efforts in a creative environment.
Responsibilities
- As Personal Assistant to the Founders, you’ll play a leading role in supporting AKT’s dynamic duo — managing their business and personal commitments so they can perform at their best, on and off the stage.
- Reporting directly to the Founders, you’ll provide seamless executive and personal support, ensuring every detail of their day runs like a well-rehearsed production.
- From coordinating meetings and travel to managing events, styling, and brand appearances, you’ll bring order, energy, and discretion to a fast-paced, creative environment.
- Founder Support & Administration: Deliver seamless executive and personal assistance to the Founders, managing complex and frequently changing calendars, inboxes, and priorities across professional, creative, and personal domains.
- Meeting & Communication Management: Prepare meeting agendas, briefing notes, and presentation decks; take and distribute minutes; and ensure timely follow-up of agreed actions to keep all workstreams on track.
- Travel & Event Coordination: Orchestrate travel and event logistics for UK and international commitments — crafting detailed itineraries, coordinating schedules, and ensuring a flawless Founder experience from afar. This role focuses on expert coordination rather than travel; while you may occasionally travel within the UK, you will not be required to accompany the Founders internationally.
- Industry Engagement & Brand Representation: Liaise with PR, marketing, and creative teams to coordinate the Founders’ attendance and representation at events, panels, and collaborations, ensuring AKT is consistently represented with professionalism and flair.
- Styling, Image & Appearance Management: Coordinate stylists, hair, makeup, and grooming professionals; manage wardrobe logistics, fittings, and designer pulls; and maintain detailed inventories to support the Founders’ public and media appearances.
- Finance & Administration: Process expenses, invoices, and vendor payments; manage renewals and subscriptions; and maintain accurate personal and professional records with utmost confidentiality.
- Personal Life & Lifestyle Organisation: Manage day-to-day personal logistics, including household administration, family appointments, and lifestyle coordination, including beauty, wellness, and fitness appointments around key brand or event commitments.
- Cross-Functional Collaboration: Engage proactively with PR, Marketing, Brand, and Operations teams to support coordination of Founder deliverables linked to product launches and marketing campaigns.
Requirements
- Proven experience providing high-level executive or personal assistance in a fast-paced, entrepreneurial, or creative environment.
- Exceptionally organised with strong multitasking skills and the ability to manage changing priorities with calm and confidence.
- A proactive problem-solver who anticipates needs, finds solutions, and stays several steps ahead.
- Discreet and professional, with the utmost integrity when handling confidential or sensitive information.
- A strong communicator — articulate, approachable, and confident liaising with senior stakeholders, internal teams, and external partners.
- Tech-savvy with proficiency in Microsoft 365, Google Workspace, and productivity tools such as Asana, Slack, or Notion.
- Adaptable and flexible, comfortable working across business, brand, and personal matters.
- Highly detail-oriented with an eye for presentation, coordination, and brand alignment.
- Experience working within the beauty, fashion, entertainment, or lifestyle industries (desirable).
- Understanding of brand and public image management, including coordination with PR and creative teams (desirable).
Benefits
- Make a real impact on our next act by joining AKT at an exciting stage of growth, following our recent USA, Australia and New Zealand launches.
- Flexible working: work from home, at our Oxford Circus office, or in co-working spaces across the UK. We’ll reimburse you if you prefer a co-working space over working from home.
- Monthly team days in London to connect with the AKT ensemble.
- Be part of a collective of creatives where the arts underpin everything we do.
- A funny, kind, and inclusive work environment — we are banter, but we get sh*t done.
- Allowance for products to give you the confidence to step onto the stage and perform.
- Intervals encouraged: 36 days holiday, including bank holidays (Pro-rata for part-time roles)
- Pension contribution matching via salary sacrifice up to 5% of your salary.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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